Goldbelt, Inc Hiring for Administrative Assistant III Job at Remote Full Time

Administrative Assistant III

Remote Hire

Employment Type: Full Time
Clearance Requirements: Public Trust
FLSA Status: Exempt (Salary)
Eligible for Remote Work: Yes

Goldbelt Apex, LLC is an Alaska Native 8(a) firm that specializes in medical logistics, equipment modernization, maintenance, business analysis and innovative technologies to accelerate the delivery of health care across the military, federal, and civilian landscapes. Goldbelt Apex, LLC is headquartered in Juneau, Alaska with offices in Herndon, Virginia.

Summary:

Goldbelt Apex is seeking an Administrative Assistant III to support the mission of the Army Public Health Center.

Essential Job Functions:

• Experience in the full range of administrative support services executing assigned clerical tasks (e.g., communications, typing, printing, graphics, library or publication services, mail, records keeping/filing, forms, report preparation), expert knowledge, and use of the personal computer (PC).
• Maintain government and military leaders’ schedules, calendars, correspondences, and filing systems.
• Duties may include preparing and editing technical or general documentation using various software packages such as Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Windows, transcription of documents, data entry, and preparing and editing management support documentation.
• Provide clerical, administrative, and general office duties to the assigned organization.
• Maintain conference room reservation schedules for coordinating meetings, visits, and appointments.
• Maintain office databases such as organizational charts, personnel accountability, travel, training completion logs, and Directorate/Division budgets.
• ATAAPS – review completeness, resolve flags, add/remove WBS
• Division mail boxes – monitor for support requests (service request, MIDI & training inboxes)
• Division phone – answer, take messages, forward to the POC, answer questions as needed
• Mandatory Training – review completeness, collect certificates, enter/maintain division data in DTMS
• Review documents – submit in GEARS, administrative edits/document reviews (formatting, page #, headers, etc. – not technical in any way)
• Develop/send correspondence
• Hand receipt support – inventory/turn in, property passes
• Document Archiving
• Supplies – receipt/shipping
• Training Support – notebook copying/compilation
• Support other divisions/EHSE/OOD for the above (as needed)
• Provide Directorate level support as a backup for DTMS
• Prepare Division meeting minutes as requested

Necessary Skills and Knowledge:

• Knowledge of Army or military culture, traditions, and organization.

Minimum Qualification:

• 3+ years Administrative / Professional services direct work experience

• 2+ years experience with MS Office Programs.

• Experience performing diversified clerical, administrative, and general office duties.

• High level of technical skills using automation tools, including word-processing, graphics, desktop publishing, editing, and coordination.

• Must hold a current Public Trust clearance

• U.S. Citizenship