Golden Arrow Hiring for Executive Assistant Job at Edmonton Full Time

Golden Arrow Group of Companies is currently seeking an Executive Assistant to work from our Edmonton, Alberta location. The main function of this role is to provide executive level administrative support. The successful candidate will be a self starter, professional, self sufficient and able to work with minimal supervision.

Key Account Responsibilities and Functions:

• Greet and assist visitors at Reception and over the telephone
• Organize meetings, prepare agendas, and take meeting minutes as needed.
• Follow up on outstanding action items as required.
• Review and handle all incoming correspondence, responding or routing as needed for further review and signature.
• Prepare and facilitate leasing activities
• Prepare letters, reports, presentations, and other documents as requested.
• Paper and Electronic Filing
• Analyze incoming and outgoing memoranda, submissions, and reports
• Ordering Office Supplies – Maintain, monitor, and restock office supplies
• Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence
• Photocopy and organize documents for distribution, mailing, binding, and filing. Organize, maintain, and coordinate office records and files
• Update and maintain internal contact and membership lists
• Providing administrative assistance, such as writing, editing emails and drafting memos
• Support project/initiative logistics, tracking and reporting.
• Other Duties as assigned

About You:

• You are available for full-time hours, Monday – Friday and are willing to travel on occasion.
• You have a certification in office administration from a reputable institution.
• You have at least 2 years of experience managing administrative duties in a fast-paced environment.
• You are proficient in MS Office, Google Workspace
• You are a fast learner, always searching for ways to make things more efficient.
• You are motivated, innovative, and excited to improve processes.
• You are diplomatic, can prioritize tasks and delegate where necessary.
• Your time management is excellent.
• You believe that customer service is of the utmost importance.
• You are kind!

Job Type: Permanent

Benefits:

• Dental care
• Extended health care
• On-site parking

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: On the road