Growing San Antonio Based Company Hiring for Executive Administrative Assistant Job at San Antonio, TX Full Time

EXECUTIVE ASSISTANT

Cutting edge medical research company is looking to add to the team! The Executive Assistant will be responsible for providing administrative duties of high importance and independence for a team of C-level executives.

We are looking for someone who has the following key attributes: adaptability, analytical thinking, attention to detail, collaborating with others, fostering communication, taking initiative and embracing diversity. Company offers a team atmosphere with work/life balance and benefits.

JOB DUTIES:

· Manages calendars and provides administrative support for multiple executives, senior leaders and Board of Directors.

· Schedules onsite and virtual meetings, arranges appointments, and coordinates conference calls. Organizes and maintains filing, both hard copy and electronic.

· Manage sensitive matters with a high level of confidentiality and discretion

· Assist senior leaders in preparation of reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings and financial recordkeeping

· Tracks and ensures supplies as needed for research sites and organizes and tracks paperwork associated with the sites.

· Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.

· Researches and completes special projects requiring the use of initiative and independent judgment.

REQUIREMENTS:

· Bachelor’s degree in Business Administration or related field preferred.

· At least 3 years of experience in supporting senior management and/or executives.

· Strong proficiency in Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Zoom, as well as Adobe Acrobat.

· Must have experience drafting and editing presentations in Microsoft PowerPoint.

· Strong organizational and planning skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

· Exceptional written and verbal communication skills and ability to handle confidential matters with the utmost discretion.

· Professional attitude and self-motivated with proven ability to work in a fast-paced environment.

· Must maintain a positive and upbeat attitude even when faced with challenges.

#IND3

Job Type: Full-time

Pay: $58,000.00 – $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: One location