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Guardian Life Insurance Company Hiring for Executive Assistant Job at Remote Full Time
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Executive Assistant
The Executive Assistant (EA) provides top-level administrative support to the Head of Technology. The EA has responsibilities in a variety of areas supporting Executives, acting as an interdepartmental liaison and maintaining a high level of professionalism representative of ReedGroup. The EA also manages multiple projects simultaneously and is the point person within an extremely busy, fast paced organization.
You will:
Manages calendars of Executive, including scheduling and coordination of meetings, meal planning/ordering, communicating pertinent information to attendees, creating agendas and support materials and taking meeting notes as needed
Manages complex travel for Executive and corporate guests including air, ground and hotel arrangements; Creates itineraries and ensures communications with all appropriate parties
Answers and responds to calls/emails, providing a high level of service, tact and diplomacy in serving as gatekeeper to Executive
Composes documents, many of sensitive and confidential nature, including correspondence with clients, meeting notes, reports, proposals, agreements, contracts and expense reports
Greets clients and visitors, handles inquiries, communicates with clients and vendors, maintains business relations
Conserves executive’s time by proactively organizing Executive’s calendar, printing and preparing materials in advance of meetings
Provides personal assistance as needed (handling private correspondence, assisting with social and event planning activities, making travel arrangements, etc.)
Works closely with the Accounting Department in reconciling corporate credit cards for travel and miscellaneous expenses incurred by Executive
Assists in planning team events, parties, board meetings, etc.
Additional duties and special projects as assigned
The Executive Assistant (EA) provides top-level administrative support to the Head of Technology. The EA has responsibilities in a variety of areas supporting Executives, acting as an interdepartmental liaison and maintaining a high level of professionalism representative of ReedGroup. The EA also manages multiple projects simultaneously and is the point person within an extremely busy, fast paced organization.
You will:
Manages calendars of Executive, including scheduling and coordination of meetings, meal planning/ordering, communicating pertinent information to attendees, creating agendas and support materials and taking meeting notes as needed
Manages complex travel for Executive and corporate guests including air, ground and hotel arrangements; Creates itineraries and ensures communications with all appropriate parties
Answers and responds to calls/emails, providing a high level of service, tact and diplomacy in serving as gatekeeper to Executive
Composes documents, many of sensitive and confidential nature, including correspondence with clients, meeting notes, reports, proposals, agreements, contracts and expense reports
Greets clients and visitors, handles inquiries, communicates with clients and vendors, maintains business relations
Conserves executive’s time by proactively organizing Executive’s calendar, printing and preparing materials in advance of meetings
Provides personal assistance as needed (handling private correspondence, assisting with social and event planning activities, making travel arrangements, etc.)
Works closely with the Accounting Department in reconciling corporate credit cards for travel and miscellaneous expenses incurred by Executive
Assists in planning team events, parties, board meetings, etc.
Additional duties and special projects as assigned
We Offer:
- Meaningful and challenging work opportunities to accelerate technology and innovation in a secure and compliant way.
- Competitive compensation
- Excellent medical, dental, supplemental health, life and vision coverage for you and your dependents with no wait period
- Life and disability insurance
- A great 401(k) with match
- Tuition assistance, paid parental leave and backup family care.
- Dynamic, modern work environments that promote collaboration and creativity.
- Flexible time off, dress code, and work location policies to balance your work and life in the ways that suit you best.
- Social responsibility in all aspects of our work. We volunteer within our local communities, create educational alliances with colleges, drive a variety of initiatives in sustainability, and advocate for diversity & inclusion in all that we do.
Primary Location:
Remote – United States
Other Locations:
Job:
Administration
Schedule:
Full time
Equal Employment Opportunity:
Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
