Guild Mortgage Hiring for HR Administrative Assistant (Temporary Assignment) Job at Remote Full Time

Position Summary

The HR Administrative Assistant plays an important role in the organization by performing a number of activities related to the company’s Human Resources function. The role is primarily responsible, under general supervision, for supporting the Director, Compensation in the administration of the company’s incentive plans.

Essential Functions

• Administer Sales and Sales Support incentive plans for assigned regions; including but not limited to drafting new individual performance incentive plan documents (“Plan”) and applicable exhibits, and revising the existing ones as changes are made.
• Send out the plans and applicable exhibits via DocuSign for e-signature as requested by the managers or regional administrators; follow through pending plans to ensure 100% completion.
• Save executed plans into UltiPro HRIS; maintain a tracking sheet with the plan details and effective dates.
• Monitor HR notifications on new hires, terminations, position changes, and branch openings/closings to determine if the plans need to be altered. Reach out to managers to inquire about possible plan changes.
• Respond to managers on compensation related inquiries.
• Make recommendations to improve processes and workflow to increase department’s efficiency and effectiveness; proactively identify issues and recommend solutions.
• Assist with completing a variety of HR projects, such as streamlining and automating the compensation process, as well as performing various internal audits.
• Perform other administrative duties as assigned.