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Canada
Halifax Port Authority Hiring For Accounts Payable Clerk at Halifax, NS Full Time
Our goal is to be a diverse workforce that is representative, at all job levels. The Halifax Port Authority welcomes applications from Aboriginal People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women, in occupations or positions where they are under-represented. If you are a member of one of the above groups, you are encouraged to self-identify, on your covering letter, or on your resume.
The Port of Halifax is about making connections between people, commerce and opportunity. We take a leadership role in developing business for the Port of Halifax in collaboration with our partners and we responsibly manage Port of Halifax assets.
The Port of Halifax is Canada’s Ultra Atlantic Gateway, connecting to more than 150 countries. In 2021, the total impact of the Port of Halifax on the Province of Nova Scotia was $4.37 billion in economic output with the direct portion being $2.72 billion. This level of activity generated direct and spin-off positive impacts of $2.22 billion in GDP, $1.42 billion in labour income and over 22,400 jobs. Offering a natural, deep harbour and big ship infrastructure, Halifax can accommodate large volumes of containerized cargo, bulk cargo and project cargo. Collaborating and working with strong partners and stakeholders, the Port community in Halifax continues to deliver excellence.
HPA Guiding Principles
Everyone at Halifax Port Authority is expected to carry out their work in a manner consistent with our guiding principles:
- Be One Port City
- Collaborative & Engaged
- Future Focused
- Sustainable
- Trusted Partner
We believe that when everyone works in this way, we can achieve our mission and vision and can deliver value to our customers, our community and our team.
At this time, the Halifax Port Authority (“HPA”) requires a
Accounts Payable Clerk
Reporting directly to the Manager, Accounting, the Accounts Payable Clerk is responsible for processing accounts payable and performing general clerical duties.
Accountabilities
Accounts Payable
- Processes supplier invoices for payment.
- Where required set-up in the vendors systems/websites login to have invoices to either automate the emailing of vendor invoices to HPA or to enable HPA to download invoices on a periodic basis.
- Distributes invoices to appropriate department and follows-up for timely processing. This include use of the HPA Pay Portal.
- Maintain the finance email in box.
- Ensures all payments are properly authorized and coded.
- Ensures the appropriate harmonized sales tax has been charged and recovered.
- Inputs invoice data into MRI accounts payable.
- Maintains banking information for customers paid electronically through EFTs, ACH and wires.
- Ensures VISA is properly coded and authorized through the VIM system.
- Prepares disbursement of funds through EFT & cheque runs on-line banking, ACH and wires.
- Processes urgent payments.
- Maintains Accounts Payable Subledger and balances monthly to the control account.
- Reconciles supplier statements.
- Calculates various monthly accruals and enters the accrual journal entry.
- Creates journal entries and posting on a daily basis.
- Reconciles month and year end balances for financial reporting.
Monthly PADs
- Set-up and maintains pre-authorized parking and rent payments.
- Runs monthly process.
- Prepares report for entry to the AR subledger.
Other
- Provides assistance for projects during the year as required, as business needs arise.
- Provides backup for Payroll/Financial Clerk and Senior Accounting Clerk as required.
- Ensures continuous work process improvements with the assistance of IT and other departments, resulting in improved work methods, more timely information and cost savings.
- Complies with HPA’s Occupational Health and Safety Policy (HR-354-4) and all Occupational Health and Safety regulations as outlined by the Canada Labour Code. Demonstrates a commitment to promoting a safety culture while ensuring all safety procedures, policies, and best practices are followed.
- Complies with HPA’s Environmental Management Policy and demonstrates knowledge and adherence to the Environmental Management System (EMS), including associated programs and procedures applicable to daily tasks. Detailed roles and responsibilities are included in the EMS Core Manual.
The successful candidate must have successful completion of Grade 12 and completion of some introductory level accounting courses. Three (3) years accounting related experience or equivalent education and experience and good knowledge of EDP systems (i.e. Excel, computer accounting systems) is required. General knowledge of purchasing procedures would be an asset.
Hybrid option available at six (6) month mark, or sooner based on ability to master role.
HPA takes the health and safety of its job applicants and employees seriously. All recruitment activities and interviews will be done following all social distancing and COVID-19 restrictions. For applicants with concerns about the recruitment process or to request another accommodation, please contact [email protected].
If you are seeking a challenging and rewarding opportunity or additional information, please apply here!
For any questions, please contact:
Human Resources
Halifax Port Authority
Applications should be received no later than Monday, January 23, 2023. We thank all applicants and ensure that all inquiries will be treated confidentially; however, only those considered for an interview will be contacted.
