Halifax Trojan Aquatic Club Hiring For Office Manager for Sports Team at Halifax, NS Full Time

Who We Are

The Halifax Trojan Aquatic Club (HTAC) was founded in 1967 and has grown to become the leading and most decorated competitive swim team in Atlantic Canada.

Trojans is a non profit organization run by a professionally hired staff and governed by a volunteer Board of Directors, including past and present Trojan parents and swimmers. The club is a very stable organization that has grown to almost 260 members. It has developed due in large part to the hard work and dedication of parents, volunteers, and coaches.

HTAC prides itself on providing a swimming program where every Swimmer can excel to their desired level of performance in a positive and supportive training environment. HTAC promotes the Long-Term Swimmer Development strategy outlined by Swimming Canada and Swim Nova Scotia. The club works towards the goal of being a model competitive club to the Atlantic region and across Canada.

The Position

Trojans is seeking a new part-time Office Manager. This position is integral to the operation of the Club and we are looking for a capable individual who will work closely with our Head Coach and the Board of Directors. The ideal candidate will be responsive, organized and detail oriented with the capacity to build relationships with parents, volunteers and swimmers. The successful candidate will be encouraged to take initiative, identify areas of opportunity and grow and develop the role to the benefit of the Club. This is not a position governed by strict process and procedure so the willingness to ask questions is essential.

20-30 hours a week.

Responsibilities

• Managing and administering membership registration and payment
• Managing and administering accounts and relationships with vendors
• Communicating with member families by phone and email.
• Bookkeeping duties including AR, AP and bank reconciliation
• Helping with annual budget preparation
• Managing the Trojan website

Qualifications:

• Excellent verbal and written communication skills
• Strong attention to detail and organizational skills
• Office Administration Certificate / Business Administration Diploma
• 2+ years of experience in a similar role
• Experience with QuickBooks Online
• Strong computer skills, proficient in Microsoft Excel
• Experience with Team Unify considered an asset
• Experience with RBC online banking considered an asset

What We Offer

The Halifax Trojan Aquatic Club is a busy but informal environment. Our club office is located on the pool deck at Dalplex, Dalhousie University’s indoor athletics facility – dress code is informal to say the least!

You will have autonomy in most areas of your work with a strong support group of volunteer professionals and paid professional coaching staff. Not knowing the swimming world is not a barrier – we will teach you all about it.

Flexibility as to hours. While we need to have you in the office during the day at least some of the time, we can work out the details with you. This position would be ideal for someone returning to work, post-retirement or with kids in school.

Salary commensurate with experience.

Job Type: Part-time
Part-time hours: 25 per week

Salary: $20.00-$25.00 per hour

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Flextime
• Life insurance
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (required)

Shift availability:

• Day Shift (preferred)

Work Location: One location