Hall Restoration Hiring for Administrative Assistant Job at Yorktown, VA Full Time

Administrative Assistant

If you are highly organized, comfortable with technology and like being part of a team of good people managing a complex and fast growing business, we may have the position for you!

The Administrative Assistant’s primary responsibilities and duties are to assist the General Manager, Accountant and all staff members in organizing and controlling a smooth workflow of project information for the company’s busy restoration and construction business.

Projects must be monitored on a daily basis utilizing third-party software where estimates, job progress and notes are reviewed, and project files updated and uploaded to the proper place. The Administrative Assistant moves projects from one stage to the next, ensuring that information is complete and followed-up upon.

Each software platform has specific requirements and there are many details that need to be checked and this position calls for someone that is organized, detail-oriented and accurate.

Additional Responsibilities Include:

• Coordinating with the Project Managers on any new claims that need to be scheduled or for 24-hour updates that need to be submitted.
• Set appointments for Project Managers to meet with new clients
• Complete job files utilizing a checklist and invoice projects
• Check on collections with homeowners, insurance companies and/or programs.
• Set up any contracts and send out as necessary
• Call for any inspections
• Apply for permits
• Set up / cancel utilities
• Call for dumpster and returns
• Hand out checks to staff when needed and keep a log
• Conduct background checks when needed
• Keep up with company certifications
• Manage annual credentialing for vendor programs
• Handle the Verizon/phones account for construction staff
• Ordering of uniforms
• Coordinate with vendors to deal with IT and phone system issues

About Hall Restoration Grafton : We are an equal opportunity employer. We offer health insurance, 401K, and paid time off.

Job Type: Full-time

Pay: $16.00 – $23.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Yorktown, VA: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Customer service: 3 years (Preferred)

Work Location: One location