Hampton Golf Hiring for Administrative Assistant – Country Club at Kissimmee, FL Full Time

Job purpose

Represents the first point of contact and responds or directs people accordingly. Primary function is to answer phones, respond to member billing/inquiries, assist with membership and accounting practices and administer and maintain human resources reference material.

Duties and responsibilities

Represents the first point of contact and responds or directs people accordingly

Collect vendor invoices, process invoices through Lockbox in an appropriate and timely manner

Maintain payroll records and prepare and submit bi-weekly payroll sheets

Receive daily mail and distribute accordingly

Maintain petty cash banks and make weekly deposits and change orders

Purchase and maintain office supplies within budget as approved by the General Manager

Administer and maintain employee benefit programs and assist with new hires

Provide clerical assistance for the Membership Director, F&B Team and General Manager

Protect the assets of the club

Assist with vendor relations, acquiring quotes as needed, and scheduling work

Gather a working knowledge of the Club’s policies and essential playing information and communicate to members, golfers and other guests

Qualifications

Two years of administrative support and office experience; or, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

Working conditions

Work is both indoors and outdoors. Potential exposure to sharp and rapid equipment movement, sharp utensils, harmful chemicals and/or solvents if proper safety procedures are not followed.

This job description does not imply that the above are the only responsibilities assigned to this position. Employees holding this position will be required to perform any on the job related duties as requested. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Physical requirements

Good organizational and verbal skills. Ability to use logical and rational thinking to resolve issues. Ability to perform basic mathematical skills, monitor and develop subordinates, visually monitor the operation areas and write and read member communication.

Must have the ability to perform moderate physical work and may be required to lift up to 30 lbs., and up to 20 lbs. frequently. Perform activities such as bending, kneeling, crouching, climbing, reaching, standing, pushing, lifting and grasping for up to 2 hours without sitting. Ability to consistently lift, carry and load adaptive and other sports equipment that may weigh 20 or more pounds, and sustain aerobic activity for 20 consecutive minutes.

Please be advised that all work that requires the use of a ladder more than 8 ft. long must be reviewed by Hampton Golf’s Club Maintenance person. Following an assessment of the situation, a determination will be made as to whether a maintenance team member or subcontractors will perform the necessary maintenance task. No other staff member is authorized to climb to heights exceeding 8 ft. and/or perform such maintenance. In addition, personnel are prohibited from entering facility attics, walking on the roof of buildings and/or from using scaffolding.