Harvard University Hiring for Administrative Coordinator, Office for Diversity, Inclusion, and Belonging at Boston, MA Full Time

The Office of Diversity, Inclusion and Belonging (DIB) promotes increased recruitment, retention, and advancement of underrepresented minority students and faculty at the Harvard School of Dental Medicine. The Office seeks to emulate the Harvard tradition of excellence in education, science, and public health by supporting a well-trained faculty, while creating oral health leaders reflecting the larger community that we serve.

The Harvard School of Dental Medicine seeks a Coordinator who is committed to the importance of diversity, equity and inclusion and who enjoys a fast-paced environment. The Office of DIB will play a lead role in developing and implementing a School-wide strategy for achieving a culture of inclusivity and belonging.

The coordinator is primarily responsible for the day-to-day and overall functions of the Office. Reporting to the Assistant Dean for Diversity, Inclusion, and Belonging, the coordinator performs a complex and wide range of management and administrative activities and contributes to the longer-term goals and priorities of the office.

Responsibilities include but are not limited to:

• Serve as the first-line contact for the office, responding to phone, email, and walk-in inquiries. The coordinator will develop general program knowledge and be able to answer questions and direct inquiries.
• Assist the Assistant Dean for Diversity, Inclusion, and Belonging with implementing and monitoring progress of recommended adjustments in connection with the Strategic Plan of DIB towards building a meaningful inclusive community for all members.
• Assist the Assistant Dean for Diversity, Inclusion, and Belonging with activities that support outreach and recruitment programs at HSDM.

• Provide general administrative coordination including calendar management, tracking expenses, processing invoices and reimbursements, maintaining departmental records and mailings, ordering supplies, project tracking, etc. Scheduling and supporting internal meetings, including managing room scheduling, catering, and materials, concurrently establishing business processes as the office expands its activities and grows its constituent base. Identify and recommend new systems and workflows to maintain efficiencies across the office.
• Oversees all details (hotel, transportation, meeting/session coordination) for various internal and external offsite meetings and conferences;
• Plan and manage DIB related projects and events. Event management may include oversight of room scheduling, media services, catering, participant correspondence, support the creation and distribution of materials distribution, budget oversight, and vendor management. When partnering with colleagues on large-scale events, the Coordinator will support communication and coordination between the DIB Office and other departments.
• Schedules and coordinates DIB-led committees and work groups.
• Collects briefing materials and tracks correspondence as needed.
• Responsible for updating website and online resources for diversity, inclusion, and belonging

A cover letter providing statement/experience on commitment to diversity is required to be considered for this opportunity.

A minimum 5 years’ experience in higher education (e.g., higher education administration, student affairs, diversity and inclusion) required. Education may count towards experience.

• Bachelor’s degree preferred.
• Strong commitment to diversity and social justice, including intersectionality issues. Ability to stay current on issues of diversity and inclusion in student affairs.
• Ability to work with a diverse group of students, faculty, and staff.
• Experience creating and conducting training and development initiatives. Experience with student activities and programming.
• Strong communication and interpersonal skills, both written and verbal.
• Strong organizational skills, detail oriented. Ability to work independently and effectively on multiple tasks.
• The ability to work independently and proactively to meet work objectives, as well as maintain collaborative working relationships.
• Project management experience, dealing with rapidly changing priorities, ability to multitask and perform under pressure, ability to deal with internal & external constituents.
• Absolute discretion in handling confidential materials and information.
• Strong computer skills including Microsoft Office suite required.
• Some overtime in order to staff evening and weekend events may be requested.

Work is performed in an office/clinical setting.

The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. The Harvard School of Dental Medicine will support flexible work schedules subject to individual departments’ business needs.

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Diversity Statement: The Harvard School of Dental Medicine values diversity among its faculty, staff, and students, is strongly committed to building a culturally diverse intellectual community, and strongly encourages applications from women and underrepresented groups.

The Harvard School of Dental Medicine reserves the right to add or change duties as dictated by business needs.

Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.

General Administration

USA – MA – Boston

403040 Coordinator II

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Dean’s Office

Full-time

055

55 – Hvd Union Cler & Tech Workers

Education, Identity

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.