The Payroll Services Coordinator serves as the primary contact supporting FAS Departments and Centers for payroll processing, while ensuring compliance with Harvard University internal controls.
As an active member of a high-performing payroll team, acts as primary customer service contact to assigned departments; works closely with team members to analyze and resolve data and pay discrepancies. Serves as the payroll expert for assigned departments for all payrolls including faculty, internal and external post-doctorates, teaching assistants, teaching fellows/research assistants, house tutors, staff exempt and non-exempt and temporary. Proactively monitors and resolves issues with employee pay errors including Time & Labor and Absence Management as well as data errors; processes and monitors all payrolls and off-cycle check requests; acts as an interface between Aurora (FAS payroll system), and PeopleSoft (central payroll system); FAS subject matter expert for the Aurora team, assigned departments, Finance, HR, Academic Affairs, Administrative Operations, and Central Payroll. Calculates correct pay based on employee data changes and produces payroll forms; researches and resolves payroll action issues. Reviews, analyzes, and reconciles reports to ensure that employee data actions have been completed accurately and proactively troubleshoots potential issues with pay for assigned payrolls and departments. Serves as backup to other team members and performs uploads and batch duties as required and ensures that documented Payroll Key Controls are followed. Generates and analyzes standard and ad hoc reports for all payrolls.
Additional Qualifications and Skills
PeopleSoft or another Payroll/HR processing payroll processing system experience preferred. BA/BS with coursework in accounting desirable. Ability to work constructively within team environment as well as collaboratively across functions. Organization and communication skills; analytical and problem-solving skills; Ability to handle highly confidential information with discretion and professionalism.
This position will be based in Cambridge, MA. Flexible work options for this role will be discussed during the interview process.
NOTICE: The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
Commitment to Equity, Diversity, Inclusion, and Belonging
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