Harvard University Hiring for Managing Director of Prospect Management at Cambridge, Massachusetts Full Time

57856BRAuto req ID:57856BRJob Code:361059 Administrative Manager Location:USA – MA – Cambridge Business Title:Managing Director of Prospect ManagementSub-Unit:———— Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 – Non Union, Exempt or Temporary Basic Qualifications:• Bachelor’s degree required.

• Minimum of eight years’ experience in prospect research, prospect management, data analysis, or other similar field, preferably in an academic setting.

Additional Qualifications and Skills:

• Experience with Advance or other fundraising CRM databases strongly preferred.

• Demonstrated ability to manage, organize, motivate, and delegate to others.

• Proven success in managing, mentoring and retaining a professional staff.

• Ability to motivate and influence others including peers, direct reports, and colleagues.• Well-developed leadership abilities and a willingness to take risks and solve problems creatively.

• Proficiency with word processing, spreadsheet, presentation, and relational database software.

• Proven record of accomplishment demonstrating initiative, creativity, and effectiveness.

• Expertise in project management and demonstrated ability to meet challenging deadlines.

• Ability to carry out multiple projects simultaneously and with a high degree of independence.

• Ability to form productive partnerships with a diverse group of constituencies

• Superior interpersonal, oral, and written communication skills.

• Ability to exercise discretion and maintain confidentiality.

Additional Information:This position requires a 3 month orientation and review period.

Please include a cover letter with your application.

About Harvard University

Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Why AA&D?

We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.

Discover AA&D and Harvard University Benefits

• Opportunities for internal advancement

• A creative, high- energy, collaborative environment

• Generous Vacation, Sick, Personal, and Holiday pay

• Medical, Dental and Vision benefits starting on your first day

• University-funded retirement plans

• Tuition Assistance Program

• Transportation benefits to help with your daily commute

• Health and wellness discounts, memberships and programs

Additional benefits can be found at https://hr.harvard.edu/totalrewards.

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements: The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements (https://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. Department:Alumni Affairs and DevelopmentPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development, General AdministrationJob-Specific Responsibilities:

​​​​​Prospect Management:

• Develop and manage the framework of a dynamic prospect development program, including strategic planning, policies and procedures for prospect portfolio management, monitoring tools and reports, and training and supporting fundraising staff.

• Strategize and confer with senior leaders to develop and implement a research-driven prospect management and tracking program to help guide the identification, cultivation, and solicitation of prospective donors in an efficient, organized and timely manner.

• Work closely with fundraising staff, senior leadership, and internal clients to understand their informational and business needs and develop innovative solutions to address moves management and fundraising strategies.

• Implement semiannual portfolio reviews with FAS fundraisers to assure portfolios are filled with the most promising prospects, balanced by fundraising stage, age, capacity, inclination and other indicators in an effort to maximize return on fundraising efforts.

• Work with staff to create and ensure timely delivery of major gift fundraising activity, pipeline, and ad hoc reports to unit leaders and senior leadership.

• Create a process to analyze development officer portfolios and set standards for quality control with the goal of placing the right prospects with the right gift officers, optimizing the distribution of constituents to maximize gift yield.

• Provide leadership and guidance related to best practices for prospect development and relationship management, serving as a resource to fundraising managers and answering questions regarding prospect tracking and portfolio analysis.

• Synthesize and analyze prospect data, conduct and review audits, and monitor data integrity for the purpose of improving the quality of the prospect-specific data.

• Utilize lessons learned through FAS prospect management implementation to guide our clients and partner schools to develop successful prospect management systems and implementations

Analytics:

• Work with external and internal analysts to build a suite of statistical tools and data mining techniques to analyze constituencies, predict their behaviors, and make organizational decisions by evaluating current and past prospect performance and projecting future performance.

• Develop standards for maintaining analytics codes in Advance to track and utilize predictive modeling scores.

• Oversee the use of various software tools (Excel, PowerPoint, SPSS) to analyze the data, synthesize findings, and share results through clear and action-oriented communication with fundraisers and senior leaders.

School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

AA&D Resources

AA&D Resources encompasses teams that support all units across AA&D plus all schools and units across the University. AA&D Resources includes Technology and Support Services, Business Process and Operations, Alumni and Development Services (ADS), Administration and Finance, Events, Communications Creative Services, Research and Prospect Management, Human Resources, and the AA&D Talent Program.

Summary:

The Managing Director of Prospect Management is an integral member of the Research and Prospect Management team is responsible for creating, implementing and managing the prospect management, prospect pipeline and analysis functions for the Faculty of Arts and Sciences (FAS) and the University Development Office (UDO) and schools. Working closely with senior leaders in these areas, the Managing Director will provide key support and analysis to inform prospect strategy and assignment management for fundraisers and senior managers. role is to develop policies and processes to ensure successful implementation of prospect management activity. Working in collaboration with the Business Intelligence and Operations teams, the Managing Director will work to conceptualize, design and manage data analytics projects using a variety of data mining, statistical analysis, peer benchmarking or other assessment techniques, assuring that data is accurately recorded and maintained and upholds policies and processes.

General

• Manage a best-in-class prospect management program, setting overall strategy and designing and

implementing training, prospect management guidelines, and policies that increase the effectiveness of

fundraising objectives.

• Assist senior leadership in developing and implementing methods of measuring and stimulating

individual and organizational performance.

• Create accurate, high-quality, and actionable presentations that include insight and analysis that combines research and analytics findings, with a focus on effectively communicating and informing the strategies of fundraising efforts.

• Work closely with Development departments (Major Gifts, Harvard College Fund, Business Intelligence and Operations) to coordinate projects. Serve on internal committees and project teams and as an effective project manager on cross-team projects related to prospect development/management.

• Work closely with other departments across AA&D to coordinate projects and leverage best practices.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.