Harvard University Hiring for Staff Assistant III (Administrative Assistant) at Cambridge, Massachusetts Full Time

60457BRAuto req ID:60457BRJob Code:403033 Staff Assistant III Location:USA – MA – Boston Business Title:Staff Assistant III (Administrative Assistant)Sub-Unit:———— Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 – Hvd Union Cler & Tech Workers Basic Qualifications:

• 3+ years of relevant work experience is required; a combination of education and experience may be considered

Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:

• Business training/professional experience beyond high school or college background

• Bachelor’s Degree

• Solid working knowledge of office processes and related computer software and electronic communications tools

• Experience in a University setting

• Excellent computer skills, including proficiency with MS Office applications and web-based applications

• Experience being a flexible team player who can assist with other departmental duties

• Strong communication and interpersonal skills

• Works well across teams in supporting a variety of projects and constituencies preferred

• Experience working in a fast-paced environment with multiple priorities

• Strong organizational skills

• Strong attention to detail and evaluate quality

• Strong judgement & discretion dealing with confidential information

  The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information: Harvard University offers an outstanding benefits package including:

• Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.

• Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee’s start date.

• Retirement: University-funded retirement plan with full vesting after 3 years of service.

• Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.

• Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.

• Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events — and many discounts for various cultural and leisure activities throughout metro Boston.

  Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

• Harvard University requires pre-employment reference checks and background screenings.

• This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements (https://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage (http://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Department:BiostatisticsPre-Employment Screening:Identity Job Function:General Administration Position Description: Duties and responsibilities include but are not limited to, the following:

• Serve as the administrative contact for up to six faculty members, including one senior faculty member and her associated research program.

• Prepares mailings and supporting materials for meetings and events

• Arranges meetings among department faculty and external leadership; Coordinates meeting dates, locations, etc. with internal and external participants

• Arrange international and domestic travel and accommodations for department faculty and their affiliated trainees

• Reviews, assesses, routes, answers and monitors follow-up action steps on correspondence with internal and external stakeholders

• Independently drafts emails, letters, and other correspondence for faculty

• Compile and prepare monthly corporate card statement and out-of-pocket expenses for reimbursement, including domestic and international travel for faculty and their affiliated trainees

• Assist with Department events and other projects a needed

• Support faculty with formatting of CVs and obtaining PMCIDs for publications

• Manage inventory and purchases of office and kitchen supplies

• Provides for smooth day-to-day flow of communications within the unit

• Performs other duties as assigned

  PLEASE NOTE: This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington). School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Department of Biostatistics is a very busy and diverse department focused on research and teaching. Our 70+ faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics. We offer degree programs in biostatistics, computational biology and data science; currently, more than 200 students are enrolled in these programs.

  Reporting to the Senior Manager of Communications & Events, the Administrative Assistant performs a wide range of administrative duties for a very busy and diverse department focused on research and teaching. The incumbent will work with minimal supervision performing a wide range of complex and confidential administrative and clerical support duties, which requires using multiple software applications including MS Office (Word, Excel and Powerpoint), Outlook calendar and email.

  The Administrative Assistant will be responsible for ensuring smooth daily operations, effective administration, and clear communications.

  Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

  Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/mission/) and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.