Hay House, Inc. Hiring for Traffic Coordinator at Remote Full Time

Traffic Coordinator (Remote, US)

If you’re looking for an enjoyable place to work that values your ideas, encourages your growth, rewards you for your excellence and prioritizes work-life harmony (yes, we have a 4-day work week), join us!

Who We Are
Our founder, Louise Hay, had one wish – to help people improve the quality of their life. Her desire underscores everything we do for our customers, our authors, and our employees. As the largest publisher of personal development books, events & courses we offer a diverse range of products and resources that empower, educate, and inspire. We know that the words we publish can have a deep, lasting impact on people’s lives and we’re dedicated to using our talents to support positive change in the world by helping all people grow in mind, body, and spirit. We love what we do, and we hope you will too.

Position Summary
The Project Coordinator acts in an administrative role providing support by scheduling incoming art requests, matching the Creative team of designers and freelancers with appropriate projects, assisting in defining priorities as needed, as well as liaising between the Creative and Editorial teams to facilitate the creation of book and card deck designs. This involves hiring freelance designers, organizing meetings, and managing communications between the art director, designer, editor, and author to come to a solution that all agree upon.

Responsibilities and Expertise

• Drives the process from when the Kickoff is received through design, final approvals, and the release of finished artwork to printer

• Receives and reviews all KICKOFFS and art requests submitted to the department, and receives input from various stakeholders on editorial and creative teams

• Works with Art Director to allocate appropriate creative resources, then assigns project according to production schedule

• Processes and manages documents required to hire freelancers such as W-9’s, independent contractor agreements, and invoices.

• Traffics all KICKOFFS and other art requests using the ASANA online scheduling app

• Works closely with in-house graphic designers, freelancers, editors, production, and other team members as required to monitor and move all projects throughout the design and production process

• Reviews daily work schedule with Art Director and Graphic design team

• Publishes a daily and weekly production status report to ensure complete and constant transparency and clarity across all team members of schedules and job status

• Foresees potential scheduling and delivery conflicts early and proactively proposes solutions for resolution for review by Art Director and master scheduler

• Prepares and archives assets for Art Director to use in weekly Cover Review meetings

• Updates creative status in weekly Editorial meetings

• Manages communication and routing of all concepts, page proofs, and digital proofs for review

• Makes sure all materials are approved by Art Director as well as other departments as needed

• Point person for maintaining and updating the ASANA online scheduling app

• Performs other job duties as needed to assist the Art Director

Skills, Knowledge & Abilities

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Understanding and experience with physical design and printing process

• Ability to analyze/schedule/assign/track workflow through the creative department

• Proven ability to meet deadlines, while juggling multiple concurrent projects in a fast-paced environment

• Resourceful, with excellent problem-solving skills

• Ability to create routine reports and correspondence

• Excellent communication and negotiation skills. The candidate needs to be able to communicate clearly with internal staff from various departments, authors, and freelance artists

• Proficiency using Excel, Word, Microsoft Outlook Email/Calendar, Zoom. Experience using online communication, organization, and project management apps (Slack, Asana, and Box). Familiarity using Adobe Acrobat and Adobe InDesign

Education and/or Experience

• Associate degree or higher

• Minimum of 5 years as a project coordinator, traffic or project manager at an agency, publisher, or in-house creative services department

• Minimum of 5 years working with a creative/art team

• Minimum of 2 years working in publishing

Why Should You Apply?

• Meaningful Work

• 4-Day Work Week

• Great Benefits

• Remote

Benefits

• Comprehensive Medical, Dental, and Vision Insurance

• PTO, Pay in Lieu of Time Off, and Shared Leave

• Paid Holidays + Floating Holiday

• 401k Match

• Emergency Savings Account + Company Contribution

• Company paid Long Term & Short-Term Disability

• Company paid $50K Life/AD&D Insurance

• Flexible Spending

• Gym Membership Discounts

• Professional Development & Education Assistance

• Employee Assistance Program (EAP) for you & family

Embracing Diversity & EEO
Hay House is committed to having a diverse workforce that embodies and reflects the diversity of our global community. As part of this commitment to equitable opportunity and inclusion, we strongly encourage applications from all individuals inclusive of all genders, ethnicities, abilities, sexual orientations, ages, socio-economic backgrounds, religions, and beliefs.

Job Type: Full-time

Pay: $25.00 – $28.00 per hour