Heart for HR, LLC Hiring for HR Administrative Assistant Job at Pennsylvania Full Time

Human Resource/Administrative Assistant

This role is: Part – Time

Job Classification is: Non-Exempt

Job Status is: Consultant

This role reports to: CEO

About the Job

Heart for HR, LLC is a boutique consulting firm dedicated to assisting small businesses and start-ups in optimizing their HR departments. We are currently seeking an exceptional, experienced Human Resource/Administrative Assistant who takes initiative, operates with integrity and provides exceptional customer service. This role is vital, and will work closely with the CEO.

Core Responsibilities

The Human Resource Administrative Assistant will be responsible for the direct report to the CEO in the areas of general administration, human resources, payroll and marketing. The day-to-day job responsibilities include, but not limited to:

General Administration

• Manage, answers and transfers phone calls, screening when necessary.
• Manage general business emails
• Maintains filing systems as assigned, operating and maintaining One Drive files
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for CEO
• Prepares agendas and schedules for meetings, when necessary.
• Records and distributes minutes or other records for meetings, when necessary.
• Send correspondence and purchase gifts for condolences and celebrations on behalf of the Company.
• Track, update and distribute annual client and vendor contracts.

Human Resources

• Assist with the recruitment of new team members including posting job descriptions on job boards, conduct phone screens, schedule interviews, etc.
• Manage onboarding/offboarding of team members, clients and client’s staff.
• Research and evaluate new software to assist with internal securities, efficiencies and project management.
• Create and manage company list of recommended software, resources, partners.
• Obtain copyrights and trademarks for internal documents.
• Schedule Zoom meetings for training, email materials to participants, send email reminders and send follow up surveys, etc.
• Performs other related duties as assigned.

Payroll

• Processing new hires in payroll software systems
• Gathering and examining data entries in timecards to ensure validity
• Process payments and special bonuses per management’s requests
• Correcting and approving time punches and timecards, when applicable
• Entering start and end times onto the payroll software, when necessary
• Capturing approved Paid Time Off (PTO).
• Confirming that legally mandated and optional deductions have been entered and processed correctly
• Performing all tasks in advance to prepare for payroll to be run and employees to be compensated on time
• Addressing queries about payroll-related issues
• Working to resolve discrepancies in payments as a matter of urgency.

Marketing/Sales

• Assist with new client prospecting
• Work closely with CEO to create operational and training manuals
• Post business content on social media platforms, LinkedIn, Facebook, Instagram, etc.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Experience with payroll software, preferably (Microsoft Excel, ADP, Paycom, Gusto, BambooHR or other HRIS)
• Excellent data entry, data cleaning, and math skills.
• Knowledge of legislation, garnishments, tax levy laws and procedures pertaining to salary deductions.

Education and Experience

• Associate’s degree required; Bachelor’s degree in related field preferred.
• At least 2 to 4 years’ experience in an administrative role.
• At least 1 – 2 years’ experience as a Payroll Assistant and HR experience,

Job Types: Part-time, Contract

Pay: $27.00 – $30.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Do you have at least 2 – 4 years’ of administrative assistance experience?
• Do you have at least 1 – 2 years of payroll and payroll software experience?
• Are you social media savvy? If so, which platforms?

Education:

• Associate (Required)

Experience:

• Human Resources: 2 years (Required)

Work Location: Remote