Heartland Home Health Hiring for Administrative Assistant Job at Belle Fourche, SD Full Time

JOB DESCRIPTION

Administrative Assistant

JOB SUMMARY:

Administrative assistant organizes the agencies facility functions. Supports day to day operations by performing administrative tasks and ensuring high quality customer service to our patients and staff. Supports administrative staff to ensure that the home health and hospice agency planning, managing, and coordinating of services are operational.

QUALIFICATIONS:

• High school graduate or equivalent (GED).
• Preferably one year’s experience as an administrative assistant.

KNOWLEDGE AND ABILITY:

• Proficient in Microsoft Office including Word, Excel and Outlook.
• Manage databases such as Axxess and Therap.
• Ability to type (keyboard) at 40 to 80 WPM depending on the position.
• Reporting skills and administrative writing skills.
• Ability to manage processes and analyze Information.
• Excellent organizational skills with high attention to detail.
• Keen sense of foresight and anticipation to plan.
• Emotional intelligence and ability to use constructive thinking and planning to problem solve.
• Professional, proactive and self-motivated with an ability to take direction.
• Excellent communicative and interpersonal skills.
• Ability to multi-task and change direction quickly.
• Be a team-player and be able to work on own initiative in a dynamic and challenging environment.
• Ability to demonstrate initiative and honed organizational skills.
• Supply Management and Inventory Control.
• Knowledge of videoconferencing, fax, and other office equipment.
• Demonstrate strong verbal and written communication skills.
• Accurate and detail-oriented approach.
• Flexible and ability to work with minimal supervision.

JOB DUTIES:

• Ability to understand and manage calendars and meetings.
• Book travel for team training.
• Manage staff schedule.
• Routine clerical and office duties daily.
• Organizing files and all patient records in accordance with CMS guidelines.
• Manage small projects and assist in defining new operational strategies.
• Manage and develop meeting agendas for administrator and managers including preparing for meetings and taking meeting minutes.
• Prepare reports and documents as requested.
• Manage and inventory all office supplies and stockrooms, including marketing material and staff merchandise.
• Manage data entry of all HR documents.
• Greet visitors, determine nature of business and direct visitors to the appropriate person.
• Supports Manager/Director in onboarding new employees.

LIFTING REQUIREMENTS:

Moderate lifting may be required.

JOB RELATIONSHIPS:

• Supervised by: Administrator/Clinical Director/Clinical Manager
• Workers Supervised: N/A

RISK EXPOSURE to BLOODBORN PATHOGENS:

Low Risk.

Job Type: Full-time

Pay: $18.00 – $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Belle Fourche, SD 57717: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 1 year (Required)

Work Location: One location