Heavy Metal Equipment & Rentals Hiring for Site Administrator Job at Fort McMurray Full Time

Do you have exceptional organizational skills?

We currently have an opening for a Site Administrator in our Fort McMurray (Aurora) location. If you are an enthusiastic team player, are excited to work in a safety-sensitive, fast-paced environment, then Heavy Metal Equipment & Rentals is the place for you!

In pursuing a career with us, you are opening the door to a fulfilling career with a dynamic company that continues to grow and develop. We know that great people are the key to the success of our business!

The Job:

We are currently seeking a strong self-starter as a Site Administrator for our Fort McMurray (Aurora) location to ensure the efficient and smooth running of day-to-day operations including data entry, timekeeping and billing.

This position requires an average of 40 hours per week, typically working Monday through Friday.

The individual in this position will enjoy a collaborative role as they will work closely with the Fuel & Lube teams, Rental Account Managers and have regular communications with our clientele and vendors. They will also be motivated, committed and wants to grow with us.

An excellent Site Administrator will:

• Have exceptional communication skills, both written and verbal
• Be able to thrive in an extremely fast-paced environment
• Be flexible and calm to switch between tasks and demands effectively and efficiently
• Have strong attention to detail
• Be resourceful and anticipate needs
• Have exceptional time management and organization skills
• Be solution-focused
• Be professional, respectful and courteous in all interactions and communications
• Be proficient in Microsoft Suite of products and able to adapt within an AR system

As a Site Administrator YOU will:

• Comply with all site safety procedures and initiatives
• Be responsible for tracking fuel deliveries; invoicing labour and equipment; rental invoice and daily tracking of products delivered
• Work within an established AR team
• Maintain up-to-date labour and equipment records
• Update existing data and verify data by comparing it to source documents
• Track and analyze trends and statistical information
• Build & develop relationships with internal customers to maintain communication and flow of information
• Generate reports and provide statistics as required

About Us:

Helping you Move the Earth!

Celebrating 20 years in business, Heavy Metal Equipment & Rentals is North America’s largest heavy equipment rental company that supplies, repairs and maintains heavy equipment and rental services to all four earth-moving industry sectors:

• Mining equipment
• Construction equipment
• Pipeline equipment
• Forestry equipment

We are very excited that we have opportunity and growth in supporting our clientele in their Heavy Equipment needs!

When you join the Heavy Metal Team, you are also joining the Heavy Metal family. People are our most valuable asset and we are committed to ensuring the health, safety and well-being of everyone in the workplace.

What we need from YOU:

• Advanced or Exceptional skill level with Microsoft Excel (pre-screening assessment must be completed)
• Demonstrated experience with Accounts Payable and/or Accounts Receivable
• Completion of an office administration diploma or equivalent combination of education and experience
• Minimum 3 years in an administrative role preferably on a project site location
• Demonstrated high standards of ethics and confidentiality to handle sensitive information
• Highly pro-active, solution focused and problem-solving skills
• Exceptional organization and follow through to ensure completion of daily tasks
• Excellent troubleshooting and technical skills
• Ability to adapt to changing environments quickly, analyze and assess information and make appropriate recommendations and prioritize tasks accordingly
• Demonstrated commitment to safe work practices
• Collaborative communication style
• Self-starter with the ability to work independently and as part of a team

Our Commitment to YOU:

• Competitive wages & benefits
• NEW an ADDITIONAL 6.5% premium on gross earnings for all hours worked
• Positive team environment
• Office equipment and supplies necessary to complete your duties
• A work environment dedicated to your safety

If you want to be part of a workplace that empowers you to achieve and succeed, we encourage you to forward your resume and cover letter by fax to 780-672-8599 or by email indicating Site Administrator in the subject line.

We thank you for your interest in this position; however only those selected will be contacted for further pre-employment screening and interviews. Employment is conditional on negative pre-employment drug and alcohol screening result and the ability to meet the physical demands of this position. This posting will remain open until suitable candidates are found.

Work remotely

• No

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

COVID-19 considerations:
We have taken every precaution to ensure the health and safety of our teams by providing: strict protocols/practices to meet legislated, client & company needs, additional PPE and modified the worksites to mitigate the risks for everyone’s protection.

Experience:

• Accounts Payable/Receivable: 1 year (preferred)
• administrative: 3 years (preferred)

Work Location: One location