High Country Pipe & Utility Hiring for Office Assistant/Bookkeeping Job at Fort Collins, CO Full Time

We are looking for a part-time, exceptional, highly motivated Office Assistant/Bookkeeper for a rapidly growing, family-owned specialty construction company. You will be assisting the owners with organization, AP/AR, bookkeeping, project management, as well as running daily administrative operations of the company. You will also be part of H.R. management that aids in the positive management of our team members and onboarding. You will be part of the training team for employee accountability. This not only helps the company continue to grow, but also can assist in giving the company a competitive business advantage.

The ideal candidates will be a competent, loyal, hard-working, reliable, trustworthy. We need and individual that is able to be flexible, detail oriented, and able to undertake a variety of office support roles. Be very competent within your position displaying a high degree of attention to detail and discretion as well as displaying supervisory skills. Applicant must have a high level of professionalism, and maintain exceptional communication with owners, employees, and customers.

Responsibilities Including but not limited to:

· Assist owners and employees in ways that optimize policies and procedures already in place

· Maintain trusting relationships with owners, suppliers, customers and colleagues

· Onboarding of new hire employees, ensuring all paperwork is accounted for and notarized as needed

· Set up new hire employees in timeclock systems and payroll

· Bookkeeping and records updating ensuring accuracy and validity of information

· Payroll completion and tracking of employee time off and sick leave

· Reconciliation of accounts

· Data entry of all receipts into correct accounts within QuickBooks as well as tracking of employee spending

· Insuring employee accountability for receipts and paperwork by making direct contact if inaccurate or incomplete

· Attending to all AR/AP deadlines and payments, including invoicing, statements, and collections – demonstrating the ability to be tough when needed

· Resolve office-related problems and malfunctions and respond to requests or issues

· Manage and maintain scheduled events and calendar updates

· Project work on an as needed basis

· Coordinate with department leaders to ensure compliance with established paperwork and policies

· Filing and office organizational duties

Requirements

· Experience in QuickBooks (desktop) 3 years

· Payroll management 3 years

· Proven experience in office management or in another relevant administrative role 3 years

· Experience in bookkeeping and financial reporting 3 years

· Excellent organizational and time management skills

· Analytical skills and aptitude in problem-solving

· Excellent written and verbal communication skills

· Proficiency in MS Word, Excel, and PowerPoint

· Proficiency in Google Suite

Key Competencies

· Communication skills

· Work management and prioritizing skills – ability to work without supervision

· Certified Notary

· Knowledge of underground utility blueprints

· Project management skills

Job Type: Part-time

Pay: $16.00 – $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Fort Collins, CO 80526: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 3 years (Required)
• Accounts receivable: 3 years (Required)

Language:

• English (Required)

License/Certification:

• Driver’s License (Required)
• Certified Notary Public (Preferred)

Work Location: One location