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Hiring for Administrative Assistant Job at Saskatchewan Full Time
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Competition Number
P12202
Posting Title
Administrative Assistant
Classification
Band 6
Location
Saskatchewan Polytechnic Administrative Offices
Other Location(s)
Saskatchewan Polytechnic Administrative Offices
Building
Saskatoon Campus, 4th Ave.
Other Building
Date Posted
01/10/2022
Closing Date
01/19/2022
JIQ #
50131/ 30020
Start Date
01/10/2022
End Date
Open Until Filled
No
Ongoing
Yes
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range
$1,917.58 – $2,291.19 bi-weekly
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
.5 FTE Indigenous Strategy
.5 FTE OARI
.5 FTE OARI
Posting Status
Open
This position will report to two supervisors; one in Indigenous Strategy and the other in the Office of Applied Research.
For information regarding Saskatchewan Polytechnic’s COVID-19 protocols and vaccination requirements, please visit https://saskpolytech.ca/coronavirus/FAQs.aspx#COVID-19%20FAQs.
Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Indigenous Strategy
The Administrative Assistant is accountable for providing senior level administrative support to the Director of Indigenous Strategy. Specific responsibilities include:
- Administration and office management of Indigenous Strategy and Indigenous Student Achievement Plan divisions to ensure their effective and efficient operation.
- Financial analysis, data collection, data entry and report compilation
- Committee Work –Indigenous strategy committees and committees initiated by SMC, SMA and other divisions that relate to aboriginal initiatives.
- Clerk Steno: provide steno support services for on and off campus meetings at provincial and local levels
- Other administrative duties as required, such as initiating/formatting PowerPoint presentations, monitoring budgets, maintaining and organizing filing, etc.
Office of Applied Research and Innovation
This position is accountable to the Director of the Office of Applied Research and Innovation at Saskatchewan Polytechnic. The incumbent will provide senior level administrative support services to the office and is responsible for the effective and efficient operations of the Office of Applied Research and Innovation.
- Ensure effective and efficient operations of the Office of Applied Research of Innovation by providing administrative and professional clerical support to the Director and other Applied Research staff.
- Provide minute taking services to the office of Applied Research for on and off campus meetings.
- Initiate, adjust and maintain daily schedules and calendars for the Director of Applied Research.
- Provide support to the OARI Executive Assistant as required, including in relation to financial and budget reports.
- Provide all necessary support to the Director to develop professional information materials, PowerPoint presentations/workshops.
- Maintain a database of projects, clients and contacts, paper and electronic files and process incoming/outgoing mail.
- Coordinate logistics for broad-scope meetings, webinars/workshops/seminars/conferences.
- Respond to routine requests and inquiries from business and industry, management, staff, students, government and external agencies.
- Work with Communications and the OARI EA to maintain and update OARI website
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
1. Completion of a Grade 12 diploma plus a recognized certificate in administrative/office education or equivalent combination of training and/or experience.
2. Two years experience in an administrative assistant position.
3. Knowledge of Indigenous history and culture.
4. Training and/or experience at the advanced level in Microsoft suite.
5. Excellent interpersonal and communication skills, both written and oral.
6. Effective administrative, organizational and time management skills, including the ability to produce high quality confidential work under tight timelines and changing priorities.
7. Working knowledge of administrative financial reporting.
8. Demonstrative ability to take initiative, prioritize tasks, and work with limited supervision.
9. Ability to work as part of a team and to maintain effective working relationships with diverse groups and individuals.
10. Demonstrates valuing diversity
10. Demonstrates valuing diversity
Desired QSA
