Hiring for Clinical Services Administrative Assistant Job at Oshawa Full Time

Every Child and Youth living life at their full potential.

At Grandview Kids, we provide family-centred paediatric assessment, treatment, rehabilitation services and specialized programs, services and supports to children and youth with communication, physical and developmental needs and their families. We are dedicated to inspiring possibilities, fostering development, growth and personal achievement for the children and youth, their families and for our staff members. Our team-oriented approach supports our staff to collaborate, share ideas, and work with a variety of professional disciplines in a stimulating environment with an exceptional variety of opportunities in the field of paediatric rehabilitation.

The next three years will be a period of unprecedented growth as we work on a major capital expansion for our new facility.

If you are looking for a position that offers personal and professional rewards, a once in a lifetime expansion project and makes a real difference and impact the lives of others, then Grandview Kids is the place for you!

We are excited to now begin accepting applications for the following position:

Clinical Services Administrative Assistant (Contract Full-time)

• 37.5 hours / week
• December 2021 – Janaury 23, 2022

Under the general direction of the Director of Clinical and Client Services (DOCCS) the Clinical Services Administrative Assistant uses their knowledge and experience to carry out a wide range of administrative and support functions for the DOCCS; maintains communication with all other staff members; supports Centre efforts in Quality Improvement Program (QIP) activities as required; participates in education, orientation and public relations as required; maintains a safe work environment; project management; performs other related duties as assigned.

Specific responsibilities include but are not limited to:

• maintains awareness of DOCCS’s and Clinical Services’ calendar/commitments (schedule meetings, arrange appointments, coordinate set-up activities) ;
• recording secretary for DOCCS and Clinical staff meetings, committees, working groups as required; tracks workflow, schedules, projects and committee decisions;
• coordinates and completes projects as assigned by the DOCCS;
• provides support services to the DOCCS and senior clinical managers for special projects by identifying items requiring urgent action and assisting in research activities and compiling necessary data
• screens/responds to telephone and in-person inquiries from a variety of internal and external sources ;
• consistently communicates with all Centre staff, clients and families, and representatives of outside organizations in a positive, professional manner;
• manages communications (mail, e-mail, calls) for DOCCS during her absence and co-ordinates and oversees committee mailings including meeting materials, correspondence and orientation materials
• Other tasks as required

You have:

• College diploma or University degree in business or related field is preferred
• Post-secondary education with a focus on Secretarial/Business
• At least five years’ experience in a progressively responsible position as an Senior Administrative Assistant
• Well developed technology skills and extensive experience in a Microsoft environment, in particular Word, PowerPoint, Excel, Access, Outlook and knowledge of Visio is a definite asset
• Ability to learn and use new software on short notice
• Knowledge of correct minute taking procedure with typing speed of 60 wpm
• Exceptional interpersonal and public relations skills to relate to representatives of outside organizations and all levels of staff and to establish and maintain effective work relationships
• Other relevant business/computer courses

You have a minimum of 5 years relevant experience with the ability to remain calm and work effectively in a fast-paced environment and meet deadlines. You are able to organize, and prioritize a high volume of tasks. You possess superior written, editorial and verbal communication skills to quickly and accurately draft and proofread complex documents.

Please forward your resume, specifying “Clinical Services Administrative Assistant #Job 21.156” by December 10, 2021 to:

Grandview Children’s Centre aims to be deliberate in our consideration of diversity, defined as differences in race, colour, place of origin, religion, immigrant and newcomer status, ethnic origin, ability, sex, sexual orientation, gender identity, gender expression, and age. Recognizing and valuing diversity and equity must be accompanied by concerted efforts to ensure the inclusion of diverse and underrepresented populations, meaning that individuals must be and feel valued, respected and equally supported. We invite applicants in the above defined areas to apply.

Grandview Children’s Centre is committed to complying with all applicable standards as set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). If you have accessibility needs and require alternate formats or other accommodations please contact us.

Please note that all prospective Grandview Kids employees are subject to mandatory immunization requirements, including full and ongoing Covid-19 vaccinations, as a condition of obtaining and maintaining employment. We will make accommodations based upon documented medical or creed exemption in accordance to the Ministry of Health and the Ontario Human Rights Code. Applicants who require accommodations for disabilities or other specific grounds need to make their needs known in advance to Human Resources.

Grandview is proud to acknowledge the lands and people of the Mississaugas of Scugog Island First Nation, which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation, which includes Algonquin, Ojibway, Odawa and Pottawatomi

We thank all applicants. Only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract

Benefits:

• Company pension
• Employee assistance program
• On-site parking
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We are following all safety protocols as mandated by the province and specify that all employees work with one employer to increase safety of our staff, clients and families.

Education:

• Bachelor’s Degree (preferred)

Experience:

• Senior Administration Assistant support: 5 years (required)
• Coordinate clinical leadership,workload meetings,projects: 5 years (preferred)
• Recording secretary -staff meetings, committees,workgroups: 5 years (preferred)
• minute taking: 5 years (preferred)
• typing speed of 60 wpm: 5 years (preferred)