Career Opportunity – Administrative Category
TEAM ADMINISTRATIVE ASSISTANT
Administrative Job Class
Temporary – Twelve (12) Months
$51,282.47 – $61,539.57
Intake Services
of The Catholic Children’s Aid Society of Toronto is seeking a self-motivated, well organized, enthusiastic and energetic individual for a twelve (12) month temporary period as a
Team Administrative Assistant
. The incumbent will be responsible for maintaining systems that assist with ensuring family files comply with Ministry and Society standards and work in partnership with other administrative staff by performing a wide range of administrative functions for the department supervisors and front-line staff.
Duties Include:
Providing a wide range of professional administrative support services including composing and formatting letters, faxing, data entry, and other correspondence appropriate to the position;
Maintaining electronic files, scanning and attaching documents into CPIN, complying with best practices and corporate standards;
Maintaining electronic databases, tracking and reporting statistical data, maintaining office equipment, and problem solving any related administrative issues;
Providing preliminary computer support for front-line staff including introduction to CCAS applications and systems, problem-solving and liaising with Information Technology for resolution of technical problems;
Coordinating and attending conferences and meetings;
Drafting agendas and minute-taking;
Acquiring external/internal documentation as required per department needs;
Providing administrative support and coverage across agency service departments;
Work in a safe manner in accordance with the Society’s Health & Safety policies and procedures and all relevant legislation;
Other related duties as required.
Additional Department Duties Include:
Supporting two teams that work off site such as Child & Youth Advocacy Centre and Emergency After Hours;
Support to the Telephone Intake Team and arrangements of reception phone coverage;
Monitoring the Interprovincial Database;
Working with systems such as Fasttrack, Child Abuse Registry and CPIN.
Qualifications Required:
Post secondary education in Business or Administrative studies with a minimum of three years of experience and/or a combination of education and proficiency in a related office experience;
Demonstrated increasingly responsible administrative support experience;
Proficient in working with a variety of PC and Cloud applications including Microsoft Office 365 office package, Outlook, MS Teams and CPIN;
Knowledge of a variety of office equipment including photocopiers, computers, scanners and audio-visual equipment;
Accurate typing skills with good capacity for detail and above average accuracy in documentation and proof-reading skills;
Excellent organizational, coordination and time management skills to determine priorities, meet strict deadlines and manage several assignments simultaneously;
Excellent communication skills including strong interpersonal, written and verbal skills;
Ability to work effectively with an extremely diverse community;
Ability to use sound judgement and tact to problem-solve a range of issues as they arise;
Demonstrated ability to work independently and interconnectedly with a team and to use initiative in a fast
–
paced environment;
Personal integrity, responsibility and a commitment to integrating the values of the CCAS Mission Statement and embedding anti-oppressive/anti-racist practice into all aspects of the work, the principles of equity, justice, and AODA into practice, service delivery and team relationships.
Assets:
Familiarity with Child Welfare;
Familiarity working with diverse communities;
Fluency in French.
Kindly submit cover letter and resume no later than:
Internal closing date: January 5, 2022 at 11:59PM
External Closing Date: January 14, 2022 at 11:59PM
We appreciate all applications received. All communications will be held in strict and professional confidence. Only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.
CCAS is committed to a selection process that values equity, diversity, and inclusion and also reflects the community serves.
Anti-Oppression/Anti-Racism at CCAS
CCAS is committed to having a workforce that is reflective of the diversity of the City of Toronto and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.
Accommodation at
CCAS
We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-395-1500. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.
All communications will be held in strict and professional confidence.
The Catholic Children’s Aid Society of Toronto is committed to equity and diversity and encourages applicants from varied backgrounds. We will accommodate disabilities in the recruitment process in accordance with the Ontario Human Rights Code. Should an applicant require an accommodation during the recruitment process, please contact the Human Resources Department.
About: The Catholic Children’s Aid Society of Toronto (CCAS): The Agency has been protecting children from physical, emotional, sexual abuse and neglect for more than 125 years. Mandated under the Child, Youth and Family Services Act and funded by the Government of Ontario, CCAS is the second largest child welfare agency in greater Toronto. The Society first opened its doors in 1894 as the St. Vincent de Paul Children’s Aid Society to address community concerns over the needs of orphans and neglected children. We began with one paid employee and grew rapidly to meet the increasing needs of the Catholic population. Today, CCAS employs approximately 421 full-time staff, including approximately 240 child protection workers.
Commitment To Inclusion and Diversity: The Catholic Children’s Aid Society of Toronto (CCAS) is an equal opportunity employer and values diversity in its workforce. In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.
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Location: 2206 Eglinton Ave. East, Toronto, ON
Job Type: Full-time
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