Hiring for VAP – Administrative Coordinator Job at Edmonton Full Time

Job Information

Job Requisition ID: 21190

Ministry: Justice & Solicitor General

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary (one year term)

Scope: Open Competition

Closing Date: December 22, 2021

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department

The Victims of Crime Assistance Program is a multi-faceted program which provides a variety of victim supports and services to best meet the ever changing and diverse needs of victims of crime. Together will multiple partnering agencies the program strives to ensure victims are supported while navigating a complex criminal justice system. Supports include, but are not limited to: emergency assistance, counselling, reimbursement for specified court attendance related expenses, and several other services some currently in place, and others in development or being enhanced based on evolving victim needs.

Information regarding the support for victims of crime can be found by visiting our website at:

Role

Reporting to the Victims of Crime Assistance Program (VAP) Manager, the VAP Administrative Coordinator is responsible for regular financial processing & related oversight, program statistics, initiating responses for FOIP requests, technical support and testing of the programs case management system. All duties are performed according to program, ministry and GoA best practices.

We are looking for someone who has the agility to multitask and prioritize administrative tasks. Your ability to be organized and communicate effectively while being aware of timeline goals will ensure your success in this position. A drive for results will allow you to take initiative as you coordinate the financial processing and other related daily tasks.

If you are someone who pays attention to detail, highly organized, thrives under pressure, and enjoys working with an evolving progressive program, then we would welcome you to join our team.

Main responsibilities of the role include, but are not limited to:
Information & Records Management:

• Assist with FOIP requests
• Maintains records including inventory, storage and archiving of program file

General Technical Support

• Administrative support in relation to the program case management system (AVATAR)
• Assists with case management system user acceptance testing (UAT) and enhancement identification

Financial Management & Operations Support

• Processing Non-Purchase Order and Purchase Order invoices in the GoA financial processing system 1GX.
• Ensures financial controls are implemented and monitored to ensure quality control and compliance with best practices

Contract Administration

• Reviews and validates purchase order requests
• Monitors purchase order requests to ensure timely delivery or follow up if required.

This position will be required to function quite independently, but within the defined policies, procedures and best practices.

Qualifications

High school diploma with a minimum of 3 years progressively related administrative experience, including financial management and records management is required.

Experience working with the following is required:

• Accounting entries with a focus on quality assurance experience
• Microsoft Office Suite
• Experience in best practices regarding records management (retention rules)

Knowledge of 1GX financial processes, GoA financial management best practices and user acceptance testing of databases or applications, 1GX (GoA financial processing system will be considered assets.

Equivalencies will be considered on a one to one basis, for one year of education, for one year of experience.

A cover letter outlining how your experience relates to the qualifications of this role is required. Resumes submitted without a cover letter may not be considered.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

Salary

$1,861.71 – 2,279.37 bi-weekly
($48,590 – 59,492 per annum)

Notes

This competition is to fill a one year temporary position.

36.25 hours/week

Final candidates for this position will be asked to undergo a security screening.

What we offer:

• Comprehensive benefits plan:
• Pension plan:
• Health Spending Account:
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

This competition may be used to fill current and future vacancies across government at the same or lower classification.

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

The Government of Alberta is implementing a proof of COVID 19 vaccination policy for all Alberta Public Service employees, to improve the health and safety of Alberta Public Service employees and Albertans we serve.

Any candidates in the process for applying for employment with the Government of Alberta, must be able to comply with one of the following:

• Proof of COVID 19 vaccination;
• If you are a successful candidate and have not provided proof of COVID 19 vaccination, you may select to produce a negative PCR (molecular polymerase chain reaction) or rapid test result, date-stamped within 72 hours of every scheduled work day/shift, on an ongoing basis starting on December 14, 2021. These tests will be paid for by the employee;
• Candidates and employees who are unable to get vaccinated based on a protected ground under the Alberta Human Rights Act may request approval for an exemption and accommodation.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Ashley Mondor, TAS Administrator at [email protected].

If this competition is closed as per the closing date noted above, please continue to check