Holiday Inn Express & Suites Looking for event co-ordinator at Ottawa, ON Full Time

Work Setting

Relocation costs covered by employer

Number of Participants

200-400 participants

Tasks

Develop risk management plans

Promote conference and meeting services or special events

Develop and monitor emergency security plans

Inspect and select sites

Develop marketing and communication plans

Recruit, hire and supervise staff and/or volunteers

Prepare, present and manage budgets

Develop financial procedures

Develop sponsorship, partnership or fundraising programs

Review bids and negotiate costs

Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services

Arrange for production or purchase of promotional products

Arrange for shipping, receiving and storage

Assist in site selection and attend to related details

Co-ordinate and monitor conference and meeting activities and attend to related details

Co-ordinate media services

Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events

Confirm and co-ordinate speakers

Implement registration systems

Implement social programs, food and beverage, transportation, and other services

Plan and arrange for accommodation and transportation services

Plan and arrange for trade shows and exhibits

Plan schedules, goals and objectives

Develop registration systems and information materials

Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)

Research and design special events programs

Plan for translation and interpretation services

Plan for on-site offices

Plan for traffic and crowd control and security

Plan for social events and guest programs

Develop policies and procedures and attend to other management responsibilities

Manage Event Logistics

Plan and oversee Webinars

Identify human resources requirements

Develop and implement business plans

Supervision

11-15 people

Computer and Technology Knowledge

Google Docs

Database software

MS Access

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Area of Work Experience

Conference centres

Hotel, motel, resort

Security and Safety

Driving record check (abstract)

Criminal record check

Transportation/Travel Information

Valid driver’s licence

Own vehicle

Own transportation

Willing to travel

Work Conditions and Physical Capabilities

Attention to detail

Work under pressure

Fast-paced environment

Personal Suitability

Accurate

Client focus

Effective interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Initiative

Organized

Team player

Screening questions

Do you have previous experience in this field of employment?