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Canada
Holiday Inn Express & Suites Looking for event co-ordinator at Ottawa, ON Full Time
Work Setting
Relocation costs covered by employer
Number of Participants
200-400 participants
Tasks
Develop risk management plans
Promote conference and meeting services or special events
Develop and monitor emergency security plans
Inspect and select sites
Develop marketing and communication plans
Recruit, hire and supervise staff and/or volunteers
Prepare, present and manage budgets
Develop financial procedures
Develop sponsorship, partnership or fundraising programs
Review bids and negotiate costs
Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
Arrange for production or purchase of promotional products
Arrange for shipping, receiving and storage
Assist in site selection and attend to related details
Co-ordinate and monitor conference and meeting activities and attend to related details
Co-ordinate media services
Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
Confirm and co-ordinate speakers
Implement registration systems
Implement social programs, food and beverage, transportation, and other services
Plan and arrange for accommodation and transportation services
Plan and arrange for trade shows and exhibits
Plan schedules, goals and objectives
Develop registration systems and information materials
Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
Research and design special events programs
Plan for translation and interpretation services
Plan for on-site offices
Plan for traffic and crowd control and security
Plan for social events and guest programs
Develop policies and procedures and attend to other management responsibilities
Manage Event Logistics
Plan and oversee Webinars
Identify human resources requirements
Develop and implement business plans
Supervision
11-15 people
Computer and Technology Knowledge
Google Docs
Database software
MS Access
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Word
Area of Work Experience
Conference centres
Hotel, motel, resort
Security and Safety
Driving record check (abstract)
Criminal record check
Transportation/Travel Information
Valid driver’s licence
Own vehicle
Own transportation
Willing to travel
Work Conditions and Physical Capabilities
Attention to detail
Work under pressure
Fast-paced environment
Personal Suitability
Accurate
Client focus
Effective interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Initiative
Organized
Team player
Screening questions
Do you have previous experience in this field of employment?
