Hologic Hiring for Executive Assistant 2 Job at Marlborough, MA Full Time

We are seeking a proactive, self-starter to join and partner with the Corporate Finance team based in Marlborough, MA. This highly dynamic and fast paced organization offers an opportunity to facilitate operational excellence and provide a wide array of administrative support for Hologic’s Finance organization reporting to the Sr. Executive Assistant for the Chief Financial Officer.
Essential Duties and Responsibilities

• This integral role, supporting select Vice Presidents of Finance will independently provide varied administrative support to ensure seamless execution, operations, meetings and events with the highest level of accuracy and confidentiality. Reporting to the Sr. Exec Assistant to the CFO, this position will be a key member of the finance leadership team to ensure successful operational support working independently, utilizing sound judgement with an innate ability to collaborate with the team, optimizing technology and resources for continuous improvement.

Accountabilities will include, but not limited to:

• Partnering with VP’s of Finance to ensure successful completion of financial activities in accordance to the Corporate Financial Calendar such as: preparation of meeting materials, audit board metrics, finance certifications and filings
• Ensure timely and accurate calendar management, travel coordination, expense reporting, composing and preparing correspondence and communications, arranging complex and detailed agendas
• Independently work on key projects such as Global Finance onboarding guides and agendas, updates regarding trainings and termination reporting, and maintaining accurate and up to-date information on MyHologic such as Internal Audit SharePoint site
• Assist in scheduling executive team meetings and attends meetings, as necessary with appropriate minutes / notes prepared
• Proactively prepares for and schedules key meetings such as budget reviews, internal audit meetings, and meetings with 3rd parties.
• Maintain discretion and confidentiality
• Safeguard the company’s intellectual property, information, and asset

What do we expect?

• At least 3 years of administrative experience supporting C-Suite leaders in a fast-paced, dynamic high growth environment
• BA/BS, or the equivalent combination of education and experience
• Demonstrated ability to work on simultaneous projects and prioritize conflicting needs, handle matters expeditiously with keen follow through on projects for successful completion
• Ability to work with finance-related information and materials
• Comfort in partnering with internal and external senior-level executives
• Demonstrated track record of working in a confidential, professional, discreet manner while managing sensitive information
• Strong organizational skills and the ability to prioritize with excellent attention to detail
• Highly resourceful with the ability to be effective independently and with little direction
• Ability to achieve high performance goals and meet deadlines
• Must have excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, customers, and external partners
• Demonstrated proactive approach to problem-solving with strong decision making skills
• Adaptability to quickly and comfortably shift priorities while maintaining the highest level of customer service and responsiveness
• High level of ethics, integrity and reliability
• Strong grasp of both big picture and details
• Emotional and business maturity and an ability to maintain composure under pressure
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Adobe Acrobat

Why Hologic?
We are committed to making Hologic the company where top talent comes to grow. For you to succeed, we want to enable you with the tools and knowledge required and so we provide comprehensive training when you join as well as continued development and training throughout your career.
We offer a competitive salary and annual bonus scheme, and one of our Talent Partners would be happy to discuss this in more detail with you.
If you have the right skills and experience, apply today!
Agency and Third Party Recruiter Notice: Agencies that submit a resume to Hologic must have a current executed Hologic Agency Agreement executed by a member of the Human Resource Department. In addition Agencies may only submit candidates to positions for which they have been invited to do so by a Hologic Recruiter. All resumes must be sent to the Hologic Recruiter under these terms or they will not be considered.
Hologic, Inc. is proud to be an Equal Opportunity Employer inclusive of disability and veterans
#LI-LL1

Job Type: Full-time