HR Management, Inc Hiring for HR Assistant/Administrative Assistant Job at Oakland, CA Full Time

Duties Include:

Answer and direct phone calls, voice mail and e-mail; greets visitors, clients and staff; respond to general questions; refer inquiries as appropriate; takes messages; distribute forms and explain their completion; provides information on programs and related referral services.

Update and maintain filing system, including confidential files; sets up new files; receive, pull and file documents and records

Type correspondence, reports, memos, forms and related materials with accuracy, completeness and in compliance with departmental procedures

Input, update, search and retrieve data using spreadsheets, computer databases and various automated systems

Operate a variety of standard office equipment including personal computer, phone, fax, calculator, copier, scanner or other department specific equipment

Open, date, screen, sort, route and process mail

Prepare information packets and packets of required forms; maintains client/public information, brochures and supplies

Schedule appointments; maintain department calendar

Schedule meetings and make arrangements such as contacting participants, reserving rooms, and assembling materials and documents

Experience with Advanced MS Word and Excel. 3 years verifiable experience required.

Position starts immediately.

Monday thru Friday, 8am-5pm.

Job Types: Full-time, Temporary

Pay: $23.00 – $27.00 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Oakland, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative/Recruiting: 3 years (Preferred)

Work Location: One location