IBEW Local Hiring for Secretary/Dispatcher Job at Juneau, AK Full Time

Job Description

Unit Secretary/Dispatcher

This position can be extremely busy at times and slow at others. Of major importance is reliability and timeliness in attendance and work hours.

As Unit Secretary you will:

• maintain day to day office operations, including but not limited to
• answering phones
• assisting members who call or come in,
• answering questions
• posting dues payments
• selling shirts and hats
• handle mail
• order supplies
• calendar events including meeting hall usage
• set up, coordinate scheduling, and bill for usage for meetings
• monitor janitorial services
• set up and coordinate training sessions as needed and/or requested
• maintain and reconcile bank accounts, make deposits
• coordinate scholarship applications, “judging” of applications and reporting the results to Anchorage and membership
• oversee planning and organization of annual picnic and provide final financials of picnic to Anchorage office.
• plan Holiday Open House – which includes catering, hiring Santa, purchasing stockings and gifts for kids
• manage inventory and ordering of all logo wear

You will be the primary person:

• responsible for orienting new applicants as to the application process
• setting up and maintaining apprentice files
• working with the Alaska Joint Electrical Apprenticeship office and Assistant Business Manager in establishing dates and interview times
• maintain a current list of eligible applicants
• conduct orientation for new apprentices covering enrollment and responsibilities
• work with the Apprentice Schools in Fairbanks and Anchorage regarding scheduling apprentices for school, maintain apprentice files throughout their indentureship
• keep records for annual reports to the Apprentice school.

As dispatcher:

• you will receive and input into Labor Power Referral system (LPR)

, work requests from Contractors, and dispatch available workers

• you will input severance slips and register members into LPR
• work with the other units of Local 1547 to fill positions that are open state-wide
• dispatching includes verifying work eligibility (dues are current, State certification is current and that members have a current 1stAid/CPR certificate)
• learn and become proficient at Labor Power Dues system (LPD) dues , as well as LPR

General Office

• Literacy in basic office software ie: Word, Excel, Outlook and QuickBooks
• basic bookkeeping skills/knowledge is needed
• basic secretarial skills including, but not limited to:
• filing
• letter writing
• working with spreadsheets
• congenial and cordial in dealing with IBEW members and the general public
• good phone skills
• ability to multi task with ease

Job Type: Full-time

Pay: $31.80 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Juneau, AK 99801: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Preferred)

Work Location: One location