Imperial College Healthcare NHS Trust Hiring for Postgraduate Education Manager Job at London, England , UK Full Time

We are currently looking for a Postgraduate Education Manager to join our dynamic multiprofessional Medical Education Team, based at Hammersmith Hospital.

The successful candidate will work closely with the Director of Medical Education, the Medical Education Manager and Training Programme Directors to support the provision of medical education across the Trust. They will also take on a trust-wide portfolio and be responsible for specific projects as directed by their line manager. The post holder will also provide support to a Director of Medical Education for a specific Division in the trust, working closely with them in order to ensure the quality of training provided is of a high standard.

The post holder will be supported by an approachable and engaging team of senior managers who will provide guidance and support as needed.

The Postgraduate Education Manager role provides a great opportunity to work closely with wide range of colleagues within the trust and external stakeholders, both clinical and administrative. The post allows for a range of skills to be utilised making it a varied and enjoyable role.

The appointee will therefore need to have excellent communication skills, attention to detail, organisational and planning skills and be able to influence colleagues across the broader internal and external health community.

To support the Head of Medical Education and Directors of Medical Education in the provision of education across the Trust. The post-holders will be required to work across sites and will take on responsibility for a division for tasks delegated by the HOM/DME. The role will be responsible for managing the education centre on the site they are based and it activities. They will also take on a trust-wide portfolio and will be responsible for specific projects as directed by the HOM.

The postholder will be responsible for managing the education centres at Hammersmith Hospital, overseeing any activities and events that take place, as well as managing a team of administrative staff.

The role will involve the following:

• Monitoring the quality of education provided across the Trust
• Working to improve the junior doctor training experience
• Facilitating local faculty group meetings
• Co-ordinating study leave applications, ensuring they are in line with policy and cover has been confirmed within the division
• Ensuring Intrepid, the data management system, is monitored and maintained for all trainees in the division
• Measuring KPIs e.g. trainee teaching attendance and providing data for the Head of Operational Management
• Analysing data and providing reports as requested
• Compiling reports and papers for divisional and directorate meetings
• Co-ordinating evidence for action plans in the division

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care. Become part of a vibrant team living our values – expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to work, car lease schemes, season ticket loan or membership options for onsite leisure facilities. We encourage staff to have the Covid vaccination to protect themselves, patients, other colleagues as well as the wider community. Please note it is an operational requirement to comply with infection prevention and control procedures within the Trust such as lateral flow testing, handwashing and the wearing of masks, according to the procedures in place at any time or location. As part of our continued response to Covid19 we are still conducting the majority of our interviews virtually.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time or job share.

1. Job purpose

To support the Head of Medical Education and Directors of Medical Education in the provision of education across the Trust. The post-holders will be required to work across sites and will take on responsibility for a division for tasks delegated by the HOM/DME. The role will be responsible for managing the education centre on the site they are based and it activities. They will also take on a trust-wide portfolio and will be responsible for specific projects as directed by the HOM. The role will involve the following:

• Facilitating local faculty group meetings
• Co-ordinating study leave applications, ensuring they are in line with policy and cover has been confirmed within the division
• Ensuring Intrepid, the data management system, is monitored and maintained for all trainees in the division
• Measuring KPIs e.g. trainee teaching attendance and providing data for the Head of Operational Management
• Analysing data and providing reports as requested
• Compiling reports and papers for divisional and directorate meetings
• Co-ordinating evidence for action plans in the division

The corporate portfolios which the PG education managers lead on are as follows:

1. Foundation and Core Medicine trainee support for their base site

2. Trust medical induction

3. Trainee data management (including intrepid contract management)

4. Study leave and course application management and income allocation

2. Key stakeholders

• Head of Medical Education
• Divisional Director of Medical Education
• Education Service Managers
• Medical Education Team
• Unit Training Leads
• Heads of Specialty
• Finance Business Partner
• HR Business Partner
• Consultants and clinical managers
• HEE

3. Key areas of responsibility

1. Be the main point of contact for trainees and trainers on the site the post holder is based at.

2. Oversee and coordinate governance processes for a division, to ensure the quality of teaching and training provided is of a high standard in line with national requirements.

3. Support Unit Training Leads by facilitating quarterly local faculty group meetings for a division, including arranging dates.

4. Supervise the use of facilities in the Postgraduate Centre, which the post-holder is responsible for. This will include ensuring the facility is used to its full potential and promote its availability to teaching staff trainees.

5. To optimise teaching activity through effective management of time and facilities.

6. Ensure all trainee data is managed effectively, efficiently with accurate information.

7. Manage the implementation and running of interprofessional teaching. Arrange teaching sessions/grand round as appropriate including monitoring the effectiveness and experience.

8. Manage a budget as delegated by the Education Business Manager, ensuring appropriate financial standing orders are adhered to and records maintained.

9. Provide administrative support for the Education management team including arranging and minute taking at meetings as and when required.

10. Oversight of Foundation and Core Medicine training programmes on the site the post-holder is based at. This will include teaching programmes, trainee attendance, supervisor allocation, access to simulation and ARCP involvement

4. General Responsibilities

1. Office/Operational Management

• Ensure day to day operational management of the Postgraduate Centre.
• Ensure meetings, events, appointments are organised and executed in an efficient manner: this will include overseeing the scheduling and arranging of meetings, organising events, coordinating appointments, collating appropriate papers and gathering information in advance of specific meetings
• Ensure appropriate representation and briefing at meetings and events including the preparation of Power point presentations
• Ensure formal minutes of meetings and conferences are taken to the required standard and ensure publication and distribution as appropriate
• Escalation and discussion of specialty concerns with relevant senior manager
• Support the development and maintenance of appropriate policies and procedures
• Co-ordinate study leave applications, ensuring they are in line with policy and cover has been confirmed within the division
• Ensure Intrepid is up to date for all trainees in the division
• Measurement of KPIs e.g. trainee teaching attendance and providing data for the Business Manager
• Analyse data and provide reports as requested
• Responsible for the measurement and collation of data for internal performance metrics
• To develop and report on specific metrics of performance
• Compile reports and papers for divisional and directorate meetings
• Co-ordinate evidence for action plans in the division
• Management of the doctors mess on the site the post holder is based at

2. Finance

• Authorise expenditure for catering for internal and external venues and maintain accurate records
• Verify and sign off expenses within sphere of control and within standing financial instruction
• Deal quickly and effectively with expenses queries
• Ensure that costs are managed within financial limits
• Support senior management in achieving service income and expenditure targets
• Ensure that all staff within remit comply with the Trust’s Standing Financial Instructions

3. Office & Staff Management

• Responsible for the day to day management of the office, including the support staff, local mailboxes and administrative processes.
• Recruit and train new staff as appropriate, including performance reviews
• Manage temporary staffing/ apprentices including timesheets and invoicing
• Supervise and line manage the appropriate team members
• Ensure staff compliance of appropriate Trust and HR policies and procedures
• Implement relevant HR policies, including disciplinary, performance, attendance and grievance matters
• Ensure all staff are thoroughly inducted and have the resources and knowledge to perform their role
• Identify training and development needs for staff
• Support the HR Business Partner in managing human resources functions e.g. Health Roster input, management of leave, sick leave, performance management issues and ensure accurate record are maintained
• Promote good team morale and motivation through effective personal leadership and appropriate staff management frameworks
• Promote staff engagements and communication at all levels