Insignia Capital Group Hiring for Executive Assistant/Office Manager at Walnut Creek, CA Full Time

Insignia Capital Group is a private equity investment firm seeking an experienced and dynamic Administrative Assistant & Office Manager who is organized and self-motivated to help support multiple investment professionals and ensure the efficient and smooth day-to-day operation of our 12-person team. Candidate should possess outstanding interpersonal, organizational, and time management skills. This individual should be able to handle shifting priorities, anticipate and resolve problems, and follow through on execution with high attention to detail. We are looking for someone who has a positive attitude, who thrives on planning, organizing and process improvement.

EA Responsibilities:

• Proactively manage senior investment Partners calendars with strong attention to detail and allocation of time to promote productivity
• Book and coordinate travel for senior Partners
• Complete and submit detailed expense reports
• Perform other duties & responsibilities as needed for team and portfolio company execs from time to time
• Handle inquiries quickly and proactively identify process improvements to increase efficiency

Office Manager Responsibilities:

• Manage the planning and execution of company events
• Manage relationships with vendors, service providers and landlord, ensuring that all items are addressed in a timely manner and working with finance staff to ensure invoices are paid on time
• Point person for maintenance, IT service, mailing, shipping, supplies, equipment, bills and errands
• Organize office operations and procedures

Qualifications:

• Bachelor’s degree required
• 5+ years of administrative experience preferred
• Strong written and verbal communication skills
• Demonstrated proactive approaches to problem solving with strong decision making
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion

About the Office:

Located in downtown Walnut Creek, our office is within a 15-minute walk from the Walnut Creek BART station, conveniently surrounded by some of Walnut Creek’s best restaurants, bars, and shopping. Our office has a casual dress code, open workspace and fully stocked fridge and pantry. We take work-life balance seriously, and we keep extra work hours to a minimum so that our employees have time to enjoy life outside work. We are operating in a hybrid environment with an expectation for ~3 days in the office. The firm’s culture is best described by our mission statement and core values. http://www.insigniacap.com/approach/mission-core-values/

Job Type: Full-time

Pay: $80,000.00 – $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to commute/relocate:

• Walnut Creek, CA 94596: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Walnut Creek, CA 94596