Inspired Life Investments LLC Hiring for Executive Assistant to the COO Job at Honolulu, HI Full Time

About Us

Inspired Life Investments LLC (iLi) is a team of purpose-driven , goal-oriented, growth-minded people who invest in real estate and provide member services with leading edge technology. Our success and growth are a direct result of our highly talented team operating in a culture of integrity, accountability, and leadership. Personal growth at Inspired Life Investments LLC (iLi) is just as important as performance within the organization; we are people who do what we say we are going to do. When you spend your days working with a team at our level, it changes the way you think about the world and creates an environment of endless possibilities to change your life.

Job Summary

We are looking for an Executive Assistant that will perform a wide range of administrative and office support activities and aide the Chief Operating Officer/COO in facilitating the efficient operation of the organization. Responsibilities include but are not limited to managing calendars, scheduling, assisting with club members, clients, and real estate projects. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Essential Functions

The essential functions listed below are general examples and not a description of comprehensive duties. Specific duties and responsibilities may vary depending on company or project needs without changing nature or scope of this position or level of responsibility. May be asked to perform other duties as assigned.

• Assists and supports the Chief Operating Officer in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Assists the Chief Operating Officer with scheduling appointments and maintains updates/changes calendar as needed.
• Maintains an efficient and organized filing system, including contracts lists, and any other pertinent information to the Chief Operating Officer.
• Maintains office, provides day-to-day administration through phone, written and face-to-face contract with all those needed assistance from Chief Operating Officer.
• Screens and directs incoming calls or clients to the appropriate individuals or department.
• Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information.
• Performs varies clerical tasks utilizing knowledge of office systems and procedures. Types letters, correspondences, reports, and presentations as needed.
• Communicates both among the organization and to the community to successfully complete administrative needs as requested.
• Outstanding organizational and time management skills, creative and willing to take work independently.
• Plan, coordinate, organize and help at various company meetings, events, and celebrations.
• Excellent MS Office knowledge

Job Qualifications

Education

• Associates or Bachelor’s degree in business administration preferred or equivalent work experience.
• Currently enrolled in 2 or 4 year program majoring in marketing, business, accounting or management information systems or equivalent.

Experience

• Minimum of two years as an executive administrate assistance in real estate is a plus or related fields
• Minimum of three years in administrative assistance

Knowledge, Skills, and Abilities

• Proven ability to work in a fast paced always changing environment
• Strong computer skills, MS word, Excel and Power Point
• Detail oriented with a strong attention to detail
• Ability to work independently to meet deadlines
• Strong communication and interpersonal skills.
• Strong problem-solving ability
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

What We Offer

• Flexible schedules
• Very competitive salary.
• Team focused. Teammates and leadership are there to assist when you need help.
• Open-door management style: we welcome feedback in all areas.
• An entrepreneurial spirit, fast paced environment, but with a strong belief in work-life balance.

Job Type: Full-time

Pay: $20.00 per hour

Job Types: Full-time, Part-time, Contract, Temporary, Internship

Pay: $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Honolulu, HI 96814: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Honolulu, HI 96814