Intermountain Healthcare Hiring for Senior Executive Assistant at Indianapolis, Indiana Full Time

Job Description:

This position provides high-level administrative and project support to Intermountain Healthcare’s Strategy Office and its leaders.

The Executive Assistant – Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders.

Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).

The Executive Assistant – Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities.

The Executive Assistant – Senior may supervise other administrative caregivers.

This role may work from home. Intermountain Healthcare maintains employment registration in Utah, Idaho, and Nevada. Other locations may be considered. Currently we are not hiring remote workers in the following states: CA, HI, IL, MD, MA, MT, NJ, NY, OR, WA, TX.

Minimum Qualifications

• ​Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader

• Demonstrated ability to work efficiently and effectively in an independent manner

• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively

• Demonstrated organizational and problem-solving skills with high attention to detail

• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings

• Demonstrated interpersonal skills with internal and external senior-level leaders

• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar

• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities

• Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.

• Experience working in a matrixed healthcare setting

• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

#LI-SM1 #LI-Remote

Physical Requirements:

Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.

Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.

See and read computer monitors and documents.

Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location:

Key Bank Tower

Work City:

Salt Lake City

Work State:

Utah

Scheduled Weekly Hours:

40

Equal Opportunity Employer

Intermountain Healthcare is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.

All positions subject to close without notice. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or protected veteran status. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

Thanks for your interest in continuing your career with our team!