Intuitive Hiring for Executive Assistant – Remote Job at Sunnyvale, CA Full Time

• 6 month contract with potential for extension or permanent hire
• 100% remote opportunity
• Compensation: $45 – 50/hr

We’re Intuitive: a global technology leader in minimally invasive care and a pioneer of robotic-assisted surgery. Working closely with hospital teams, we’re developing integrated solutions that help enable physicians to get patients back to what matters most. Our technology has been used in nearly 10 million operations across 67 countries.

Together, we’ve dedicated more than two decades for innovating for better care through enhanced experiences, improved efficiencies, and reduced cost of care. In this role, you will join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients.

Primary Function of Position:

The Sr. Administrative assistant’s primary role is to provide administrative support to the Regulatory Affairs and Quality Assurance (RA/QA) leadership team. The ideal candidate will be excellent at calendar management, have experience communicating to executives, and will have high integrity to keep in confidence the content of meetings, emails, and documents.

Roles & Responsibilities:

• Work in tandem with another Sr. Admin to provide support to SVP and multiple VPs of the RA/QA Regulatory Affairs and Quality organization.
• Schedule meetings, appointments, and maintain executive calendars.
• Manage and book travel for the VP or SVP’s and proactively coordinates the pre-planning of trips with various internal functions, including agendas and necessary contacts, information, and other necessary preparations.
• Drives time management to drive the SVP’s and VP’s effectiveness and prioritizes to maximize value of time spent.
• Take meeting minutes and meeting notes. Follow up on meeting action items
• Upkeep email distribution lists.
• Update documents with requested changes
• Schedule interviews for organization
• Screen email correspondence (if requested) and review, route and respond to inquiries as appropriate
• Develop, edit, and publish presentations, prepare agendas, letters, and reports as requested:- Collect/produce reports as needed by VPs
• Complete expense reports.
• Coordinate with IT on computer issues and computer supplies

Skills, Experience, Education, & Training:

• A minimum of 5 years of administrative support experience including at least 3 years experience supporting Executive level staff.
• Minimum Associates Degree or equivalent work experience
• Strong knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
• Strong communication skills, both verbal and written.
• High integrity and ability to keep items in confidence
• A keen ability to prioritize and juggle tasks.
• Proven dependability, reliability, and resilience.
• Strong customer service professional presence.
• Is a team player and works well with others.

Please note that this is a contract role providing services to Intuitive through our direct sourcing partner, Raise Recruiting, who manages Intuitive’s Contractor Talent Community. If you are selected for this role, you will be employed by Raise and will not be an employee of Intuitive.

Work with an Award Winning Employer:

• Best Places to Work, Glassdoor Employees’ Choice, 2019 (#12 of 100), 2020 (#7 of 100)
• America’s Best Midsized Employers, Forbes, 2019 (#149 of 500)
• Top 150 Places to Work in Healthcare, Becker’s Hospital Review, 2019
• Top CEOs, Glassdoor, 2019 (#9 of 100)

Raise and Intuitive are Equal Employment Opportunity Employers. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws. We will consider for employment all qualified applicants with arrest and conviction records in accordance with fair chance laws.