Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
Job Description
Position Overview
The office administrator is a supportive force in each of these areas, and we’re currently seeking someone stellar to take the reins. The ideal candidate for the role is a flexible problem-solver who has superb communication skills and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.
Responsibilities
Office management duties including shipping, receiving, and distributing US Mail, Fed Ex, UPS and other to employees, maintaining supplies, Coordinate these efforts with Facilities team where applicable.
Managing and ordering of office supplies (kitchen and office supplies)
Work with vendors for such as Pitney Bowes, copy machine maintenance/repair
Maintain shipping supplies in each office supply closet including Fed Ex, UPS and Certified Mail envelopes, boxes and paks
Create documents and presentations, scan, fax, file, distribute mail and prepare mailings with special instructions, e.g., FedEx and USPS.
Make travel arrangements; maintain calendars, complete expense reports as needed
Answer incoming calls, determine the nature of the call, and route the call to the appropriate party.
Assist corporate Human Resources with onboarding and offboarding employees
Plan, coordinate and manage office events
Manage department purchase orders (budget, initiate requests and reconcile)
Maintain tidy appearance of all conference rooms and cafes.
Keeping conference room stocked with coffee mugs, drinking glasses and pitchers.
Keeping kitchen stocked with supplies and running and emptying dishwasher/cleaning out the coffee pots
Wipe down counters as needed
Maintain sanitizer stations with supply of wipes, sanitizer bottles and pumps
Assist with office moves and seating changes
Work with Building Management on deliveries, cleaning services and registering guests in building systems
Update employee name tags with onboards, moves and offboards
Assist in expansion of office, if needed
Other related duties as assigned.
Required Qualifications
High school diploma or GED required
0-2 years of experience with an interest in administrative and general office support functions
Proficient in MS Office Suite
Preferred Qualifications
Advanced technical skills in MS Excel and PowerPoint
Excellent communication skills, written and verbal
Problem solving capabilities
Ability to work in a fast-paced, growing environment
Professional, able to maintain confidential information and team oriented
Exceptional customer service skills
Able to prioritize assignments, multi-task, and re-prioritize as necessary
Strong initiative and focused on process improvement
#LI-Hybrid
Salary Range
$20/hr – $31.50/hr
Benefits
Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
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