Islamorada, Village of Islands Hiring for Permit/Office Clerk Job at Islamorada, FL Full Time

JOB

The Permit Clerk is responsible for performing a variety of clerical duties for the Building Department, including issuance of permits, working with contractors, and responding to public inquiries at the counter, on the telephone and in writing. Works independently, performing regular and recurring clerical duties per applicable Village ordinances and following established procedures and practices.

EXAMPLE OF DUTIES

Illustrative Tasks: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)Accept, process, and maintain all permit applications, hard copy and electronic.Perform administrative and clerical duties and receive the public regarding questions pertaining to permitting.Compose, type, edit, and maintain a variety of correspondence, reports, and documents; fax, copy and scan as required.Track, route and maintain all current residential and commercial permit files in an efficient well-organized manner.Review, revise and update all forms and applications as required for permitting.Act as liaison between owners/contractors/agents and the plans examiners.Answer customer questions related to the permitting process via phone, email or in person.Provide to customers and contractors the information needed for the submittal of permit applications.Assure all state and local agencies requirements/approvals are met.Assist contractors in registration process and maintain those records.Update all contractor information in computer.Respond to Public Record Requests for the Building Department.Serve as a notary for Village documents.Maintains office equipment.Performs other related work as required.

MINIMUM QUALIFICATIONS

Requirements for Position: High School Diploma or its equivalent. At least two (2) years of secretarial and/or related experience. Be a licensed Florida Notary (or obtain notary license within 6 months of starting position). Strong customer service and computer skills are a must. A comparable amount of training and experience may be substituted for the minimum requirements. Physical Demands: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 to 30 pounds). Tasks involve sitting for extended periods of time but may involve walking and/or standing for extended periods of time. Some tasks require the ability to perceive and discriminate sounds, and visual cues or signals. Tasks require the ability to communicate orally.