iSpice Foods Hiring for Executive Assistant to CEO Job at Pointe-Claire Full Time

Spice foods is an international company with offices and facilities in different countries . we are a leading spice and seasoning manufacturer.

Who You’ll Work With

You’ll work in Montreal as part of our Canadian office. You’ll be part of our Canadian team, and report to the CEO. the CEO is based in Montreal however you will accompany the CEO and travel all over the World to visit our facilities, supplier’s or clients.traveling is an integral part of the job.

you must be ready to traval in a moments notice the job takes you to multiple locations in the world.

What You’ll Do
You will work with the CEO on any types of work that he may be involved in. an executive assistant to organize and leverage their time effectively, manage his schedules and coordinate travels and logistics.
In this role, you will assume responsibility for planning, organizing and executing major projects (e.g. calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning client and internal meetings, conference calls, conferences/events and lunches/dinners.

You will collaborate with clients, client administrative contacts and with department members in creating smooth workflow including soliciting information from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner. You will organize and maintain calendar(s) for assigned Partner and/or Associate Partner. You will manage all communications including responding to correspondence that does not require personal attention of client service professionals.

You will handle all communications in a professional and efficient manner; develop strong ongoing rapport with the rest of the team.. You will produce accurate, properly formatted documents and reports, frequently under tight time constraints. You will provide a range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration) You will, when needed, support the planning and execution of major projects, conferences and other off-site meetings. You will work collaboratively with other department heads to ensure backup coverage , you will attend shows and conferences in different countries.

Qualifications
you must be a Canadian or American citizen and you must have a valid passport and always ready to travel.

• Excellent administrative and organizational skills
• Detail oriented and ability to prioritize and multi-task
• Track record of demonstrated ownership through responsibility and accountability for end products
• Highly professional telephone presence and strong customer service mindset and style
• Strong email and calendaring skills (Outlook proficiency preferred); proficiency in PowerPoint, Word and Excel
• Ability to anticipate and meet the needs of colleagues supported
• Ability to work expertly and effectively in a dynamic, deadline-driven environment
• Inventive in problem solving and high tolerance for ambiguity
• Excellent professional standards, discernment and discretion when taking care of sensitive information
• Ability to establish relationships with both local colleagues and those working in other offices
• Excellent communication skills, both verbal and written;

COVID-19 vaccination mandate:
Employment with iSpice foods. in the United States and Canada is conditioned on proof of full vaccination against the COVID-19 virus (with a WHO-approved or Health Canada-approved COVID-19 vaccine, as applicable) or approval of an exemption due to a qualifying medical condition or sincerely held religious belief prior to start date.

Job Type: Full-time

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Job Type: Full-time

Salary: $100,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Ability to commute/relocate:

• Pointe-Claire, QC: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location

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Job Type: Full-time

Pay: $100,000.00-$120,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Pointe-Claire, QC: reliably commute or plan to relocate before starting work (required)

Work Location: One location