Ivy League Electric Inc Hiring for Administrative Assistant Job at Burlington Full Time

Ivy League Electric is an electrical contractor serving Burlington, Oakville, and the Greater Hamilton Area. We are looking for an Administrator to join our growing team of professionals, who would support business operations in the area of general administration, client management, and invoicing & payroll.

Primary Responsibilities:

– Customer relations; answering phone calls, emails and web inquiries
– Assisting clients with assessment of job scope
– Scheduling and calendar management (work orders, meetings)
– Arranging disconnect/reconnect services with Hydro Utilities
– Timesheets, Job sheets and invoicing
– Data entry, filing and light cleaning

You might be a good fit if you have:

– A minimum of 2 years experience within a business office or administration (accounting related responsibilities would be considered an asset)
– A focus on building and managing meaningful internal and external client relationships
– Dedication to customer care and ability to work in a fast paced environment

WHAT WILL YOU BE DOING?

Payroll:

• Ensuring all hourly personnel, bi-weekly timesheets and changes are accurately submitted on time
• Working with management to ensure accounts receivable up to date and correct

Accounting Administration:

• Creating estimates and invoices to track personnel, materials, and permits on a daily basis
• Ensure all deposits and payments are tracked with receipts
• Accurate records of deliveries and special-order materials

General Administrative Support:

• Creation of client inquiries
• Assistance in the coordination of client requests and estimates
• Assist in inventory/material purchases as required
• Client communications
• Contacting local hydro utilites to schedule services, disconnect/reconnect, emergency services and repairs

Job Types: Full-time, Permanent

Salary: $20.00-$25.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• BURLINGTON, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 2 years (preferred)

Work Location: One location

Expected start date: 2023-02-13