Jackpot Logistics Inc Hiring for Executive Administrative Assistant Job at Midtown Toronto Full Time

We are seeking an experienced and highly organized Executive/Administrative Assistant to provide comprehensive administrative support to the owner/director of multiple businesses. This is a full-time position based in Toronto, ON.

Responsibilities:

• Manage the calendars of the executive across multiple businesses, scheduling and confirming appointments and meetings as required
• Coordinate travel arrangements, including flight bookings, hotel reservations, and car rentals across multiple businesses and industries
• Prepare reports, presentations, and correspondence on behalf of the executive across multiple businesses and industries as required
• Conduct research as needed to support the work of the executive across multiple businesses and industries
• Act as a liaison between the executive and internal and external stakeholders across multiple businesses and industries
• Work with government and consulting organizations to ensure mandatory tasks are completed as required
• Maintain records and files across multiple businesses and industries, ensuring accuracy and completeness
• Some bookkeeping work may be required
• Handle confidential information with the utmost discretion and professionalism across multiple businesses and industries
• Handle correspondence and communication with internal and external stakeholders on behalf of the executive, responding to inquiries as appropriate.
• Serve as a liaison between the executive and other staff members or departments
• Proactively identify opportunities to improve administrative processes and make recommendations for process improvement across multiple businesses and industries

Requirements:

• 3+ years of experience in a similar administrative support role
• Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively across multiple businesses and industries
• Strong communication skills, with the ability to interact professionally with individuals at all levels of the organization across multiple businesses and industries
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Experience in managing and monitoring social media for the business will be considered an asset
• Experience working with high-level management preferred, ideally with experience supporting multiple businesses and industries
• Bachelor’s degree or equivalent experience in business administration, communications, or a related field

If you are a highly organized and experienced administrative professional with a passion for supporting executives across multiple businesses and industries, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your relevant experience and qualifications. We look forward to hearing from you.

Job Type: Full-time

Salary: $52,174.00-$55,338.00 per year

Benefits:

• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• On call
• Weekend availability

Application question(s):

• Do you have any experience working in the transportation/logistics industry?
• Do you have experience managing social media accounts for a business?

Work Location: One location