John Abbott College Hiring for Administrative Support Agent, class I Job at Sainte-Anne-de-Bellevue

John Abbott College adheres to an Equal Access to Employment Program, and invites women, visible minorities, ethnic minorities, aboriginal peoples and persons with disabilities to submit their applications.

Job Title
Administrative Support Agent, class I

Job Type
Full-time Specific Project

Category
Administrative Support

Salary Grade
Administrative Support Agent, class I – $20.76 to $23.22

Job Description
IMPORTANT:

• Effective immediately
• Specific project (end date: June 30, 2022)

JOB SUMMARY
UNDER THE GENERAL AUTHORITY OF THE FINANCE AND LEGAL AFFAIRS DEPARTMENT, TO FOLLOW SPECIFIC PROCEDURES AND GUIDELINES FOR ARCHIVES & RECORDS MANAGEMENT, THE DIGITIZATION OF RECORDS AND PERFORMING DATA ENTRIES INTO RECORDS MANAGEMENT SYSTEMS FOR THE DEPARTMENT OF FINANCE AND LEGAL AFFAIRS.

DUTIES AND RESPONSIBILITIES

• Conduct inventories of files.
• Handle boxes.
• Prepare files according to the procedures and guidelines outlining specifics to records management, archives and digitization process (Policies concerning the Digitization of Documents).
• Perform sorting and document pruning.
• Perform scanning using a document capture and management system.
• Perform quality control of the scanned documents by verifying that the number of pages scanned is equal to the number of pages contained in the physical file; verifying the quality of each image.
• Perform data entries for the transfer of information into Constellio Records Management System.
• Prepare integrity forms and destruction certificates according to the procedures and guidelines (Policies on Records Management and Archives).
• Work closely with Legal Affairs department to problem solve.
• Perform other tasks as required.

EDUCATION:
To have a diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

SPECIFIC REQUIREMENTS:

• Archives and Records management experience preferred
• Knowledge of Constellio Records Management System an asset
• Excellent organizational skills
• Superior interpersonal skills and discretion
• Superior analytical skills
• Ability to work efficiently and multi-task
• Ability to work with minimal supervision
• Ability to adapt to situational changes
• Physical ability to bend, reach, and lift up to 20 lbs
• English – advanced oral and written
• French – intermediate oral, written comprehension and written
• Computer literacy/knowledge of Microsoft Office (intermediate Word and basic Excel)

Required Tests:
Testing may be required to demonstrate knowledge of:

• Word (intermediate)
• Excel (basic)
• French (Intermediate oral, written comprehension and written)
• English (Advanced oral and written)

We thank all candidates who submit their resumes for consideration. However, only those candidates selected for an interview will be contacted. If your work experience has changed or if you have acquired additional education since your last visit, be sure to submit your updated resume so that we may review your full career path. If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to update your file by submitting your CV in order for your application to be considered.

Deadline Date
10/4/2021

Job Type: Full-time

Work Location: Multiple Locations