Johnson & Johnson Looking for ADMINISTRATIVE ASSISTANT LATAM at Ciudad de México, México Full Time

Description: At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 135 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly based healthcare company, we are committed to using our reach and size for good. We strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment within reach of everyone, everywhere. Every day, our more than 140,000 employees across the world are blending heart, science, and ingenuity to profoundly change the trajectory of health for humanity.

Diversity, Equity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.

When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.

At Janssen, we never stop working toward a future where disease is a thing of the past. We’re the Pharmaceutical Companies of Johnson & Johnson, and you can count on us to keep working tirelessly to make that future a reality for patients everywhere, by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Arterial Hypertension. Visit us: www.janssen.com

We are searching for the best talent for Administrative Assistant LATAM to be in Mexico City.

Purpose:

Provide a consistent support to the Regional Directors and levels above to assure a great and efficient support for all administrative requests

You will be responsible for:

• Agenda management (Directors).
• Support with the systems requests: Iris, AskGs, Workday (Directors).
• Coordinate meetings and events, internal and external such as: send the invite, choose the venue, book the room, order the equipment, food and all arrangement required, including book the hotel to the attendees, organize ground transportation, greet visitors, etc.
• Make travel arrangement: issue the ticket through the Concur system or internal travel agency, book the hotel, set up the ground transportation and fill out the subscription or travel information if needed.
• Prepare expense reports through Concur system in accordance with local policies and follow-up the approvals.
• Supervises and coordinate overall administrative activities and ordering office supplies.
• Open requests in order to pay vendors and process the invoice (this activity will be in charge of Hub Admin Service from 2024 onwards).

Qualifications:

• Bachelor’s degree or equivalent.
• Advanced English.
• Excellent MS Office knowledge.
• Experience working as administrative assistant or other equivalent position
• Organizational Skills: Demonstrate discipline, organization and positive “can do” attitude to provide efficient deliveries.
• Communication Skills: Effective communication in writing and verbally (Portuguese/English or Spanish/English) to internal and external stakeholders.
• Interpersonal & Collaborative Skills: Interact with colleagues, clients, and stakeholders professionally, maintaining a positive and collaborative teamwork environment.
• Problem-Solving: Identify and resolve routine administrative issues independently.
• Sense of Urgency: Ability to multitask and prioritize daily workload.
• Attention to Detail: High level of accuracy in handling and proofreading documents, data entry, and maintaining records.
• Confidentiality: Maintain confidentiality of sensitive information and handle it in a professional and discreet manner.
• Technical Skills: Proficient in using office software (Microsoft Office Suite), office equipment (printers, scanners) and support systems (Iris, Workday, …)