Juab School District Hiring for DO Accounts Payable and Reception Secretary Job at Nephi, UT Full Time

Juab School District is seeking a highly motivated, energetic, organized individual to join our District Office team. This position is full time with benefits and is a 12 month job. This position is attached to the Classified salary schedule in the Secretary lane. Below is a job description of the duties expected for this position. Please create a profile and fill out the application. Please attach a Cover Letter, Resume, and three letters of reference. This position closes on December 15, 2021 at 4:00 PM. For any questions please email Kristin Tischner in Human Resources at [email protected]

Juab School District

Responsibilities and Expectations for Accounts Payable/Office Secretary/Front Desk Reception

Purpose Statement:

Purpose(s) of the secretary is to provide clerical support to the district office staff, directors, and administrators; communicating information to those who call or enter the office, ensuring compliance with financial requirements, and supports the staff members at each school. This position takes care of all Account Payable for the District, and monthly and quarterly reporting.

Essential Functions:

• The district office receptionist serves as the face of the office, greeting those who enter with a calm and professional demeanor.
• Answers and/or initiates phone calls for the purpose of conveying or receiving information, screening and transferring calls, and taking messages.
• Manages all accounts payable for the district. Receives school purchase orders and makes payments in a timely manner.
• Performs a variety of office tasks (e.g. making copies, faxing information, updating records, maintaining office machines, etc.) for the purpose of ensuring an efficient and effective work place.
• New Hire on boarding; making sure new employees fill out proper paperwork, and verifying all new employees through the government.
• Invoicing schools and businesses for any services provided.
• Administrator for ReadySub, the district’s substitute teaching program. On boarding substitute teachers and making sure proper paperwork is filled out.
• Monthly tax reports for hotels and fuel.
• URS monthly reporting.
• New hire reporting, done quarterly.
• End of year reporting for student transportation In Lieu Of reports.
• Must be flexible & knowledgeable with each director’s jobs and responsibilities in order to assist them.
• Assist Human Resource Officer in updating and maintaining employee records through Fund Accounting and URS.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective work environment.