JWCH Institute Hiring for Administrative Assistant Data Entry at Commerce, CA Full Time

Position Purpose:

Under the supervision of the Operations Manager, the Administrative Assistant/Data Entry Clerk provides administrative support to the HIV & Biomedical department. The Administrative Assistant/Data Entry Clerk coordinates the collection of monthly, quarterly and annual reports including data for DHSP, CDHP, HRSA and SAMHSA program agency wide.

Principal Responsibilities:

• Perform general clerical duties which include but not limited to: data entry, answering incoming calls, distributing mail, faxing, photocopying, etc.
• Assist with the disbursement and reconciliation of any program related expenditures.
• Maintain filing and data entry of site records, case information, or general information.
• Provide direction and task assignment to General Clerk and/or designated support staff to ensure the timely completion of office assignments.
• Maintain meeting calendar and appointment schedules.
• Collect and process insurance information for AOM patients, insuring information is complete and accurate.
• Prepare letters, forms, documents and other correspondence as directed.
• Coordinate program/staff meetings, prepare agendas and type minutes as directed.
• Serve as an agency support services team member which assists with front office operations such as clerical coverage at other programs and locations as requested.
• Support patients achieve low/undetectable viral load to improve their health and prevent HIV transmission.
• Provide education and support the risk reduction strategies to prevent the spread of HIV and sexually transmitted infections (STIs).
• Perform other duties and special projects as assigned.

Requirements:

• Proficiency in MS Word, Excel, PowerPoint and a data entry database computer software in a windows environment.
• Must be organized, detail oriented and the ability to strictly safeguard confidential information.
• Possesses excellent written, verbal communication and interpersonal skills.
• The ability to interface with all levels of management and associates while building strong relationships.
• Must have the ability to multi-task, problem solve, meet competitive deadlines and follow through on work assignments in a fast-paced environment.
• Current California Driver License.
• Practice confidentiality in all client, employee, and management related matters.
• Case-watch Millennium Current/Previous Access.

• JWCH requires employees to be vaccinated with exceptions only as required by law (i.e. medical or religion).