Kansas City Neuroplasticity Institute Hiring for Office Manager/Bookkeeper Job at Liberty, MO Full Time

A well-established growth-oriented mental health group practice is seeking an experienced Office Manager/Bookkeeper to add to its team. Must be curious, a quick thinker who is able to multi-task and manage multiple deadlines. Someone who appreciates processes and sees the value in efficiency. Someone who can hold and set boundaries to preserve their work focus and job integrity. The team desires to add someone who understands that there is always more to learn!

GENERAL SUMMARY:
Performs a variety of financial, human resource/benefits and general office/administrative functions. Interacts with the public and co-workers in a variety of ways requiring strong communication and interpersonal skills. Upholds company mission and values. Contributes to an environment of teamwork and cooperation.

SUPERVISION RECEIVED:
Works under the direct supervision of the owner.

SUPERVISORY RESPONSIBILITIES:
None.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Finance: Daily

• Accounts Payable and Accounts Receivable
• Bank reconciliations
• Journal entries
• Assist with payroll by submitting payroll exceptions to the payroll processing firm and maintaining payroll files
• Weekly and Monthly reports
• Assists with group practice billing, including entering client sessions into online billing portals, and payments into accounting software, and depositing payments
• Serves as the internal customer contact for billing issues; coordinates with insurance company as needed to resolve customer issues
• Prepares bank deposits and takes deposits to the bank
• Prepares and sends invoices for any services rendered
• Assists owner to develop, analyze, coordinate and manage fiscal year budget preparation and implementation. Produces budget documentation and assists with monitoring the budget process throughout the year
• Monitors revenues and expenditures; makes recommendations and takes appropriate action to assure sound fiscal control
• Maintains backup data of all financial information
• Performs monthly reconciliation of accounts, to be reviewed by the owner.

Office/Administrative Duties: Daily

• Performs receptionist duties, answers telephone, takes messages, deals with the public in a courteous manner, supplies requested information or refers individuals to appropriate personnel
• Processes incoming and outgoing mail, UPS, FedEx.
• Attends weekly staff meeting and quarterly retreats
• Occasionally type and proofread a wide variety of reports, letters, and memos, possibly confidential in nature. In addition, competently compose professional correspondence as directed by the owner.
• Maintain files and records pertinent to group practice operations, much of which is confidential, including but not limited to: client and personnel records.
• Assists with records retention and destruction as directed.
• Assists with supply purchasing.
• Schedules office activities, meetings and events.
• Maintains overall orderliness and organization of front office, including maintenance of office supplies and forms.
• Assists with special projects as assigned.
• Helps evaluate and support programs and policies that will improve the efficiency of office operations.
• Develops and maintains an awareness of all essential office duties and office operations in order to contribute to an efficient office environment.
• Interacts with all employees and tenants in a positive, courteous, and tactful, manner that exemplifies the KCNPI mission and maintains a positive working environment.
• Handles confidential information appropriately.
• Serve as a Notary Public
• Operate a variety of office equipment, including a computer, facsimile machine and copier.
• Place service calls and schedule appointments for IT and HVAC issues as needed.
• Performs all other duties as assigned.

Human Resource Administration: Rarely

• Maintains personnel, payroll, and medical files, ensuring confidentiality and compliance with pertinent state and federal statutes
• Processes new hire paperwork, ensuring timely completion for payroll processing
• Processes personnel action forms related to status or pay changes, address changes, benefit changes, etc
• Prepares employee separation paperwork
• Assists in development and coordination of employee recognition programs
• Administers employee benefit programs, including functioning as the liaison with the insurance broker
• Assists employees with questions and/or problems related to employee benefit programs

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• 3-5 years Bookkeeping experience preferred – QuickBooks
• Excellent communication skills
• Excel and MS Office experience
• Excellent attention to detail and ability to consistently meet deadlines

MINIMUM QUALIFICATIONS:

• High school diploma or G.E.D.
• Minimum of three (3) year’s experience of financial/bookkeeping with QuickBooks and/or administrative experience, human resource/benefits coordination for 10 or less employees.
• Knowledge of, or the ability to learn quickly, QuickBooks, is essential.
• Ability to secure a financial bond
• 21 years of age or older
• Valid Missouri Driver’s License
• Read, write, and speak the English language.
• Possession of Higher Education Degree in a related field is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of human resource administration policies and practices
• Knowledge of word processing, spreadsheets development, design and operation, database organization, and other intermediate level computer programs
• Ability to effectively organize and facilitate the performance of the administrative duties
• Ability to analyze operational problems of an administrative nature and institute corrections
• Ability to effectively perform the financial and administrative duties
• Ability to maintain effective financial records
• Ability to effectively communicate in both written and oral formats
• Ability to type accurately at a minimum of 60 words per minute
• Ability to adequately handle a variety of tasks with minimal supervision.
• Ability to establish and maintain effective working relationships with employees and clients.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:
Lovely group of people whose main goal is to truly help empower people to find freedom and healing. Our team works very well together and this hire needs to be a good fit with the team so that all can continue to work well together to accomplish the mission of KCNPI.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the company and employee and is subject to change by the owner as the needs of the owner and company, and requirements of the job change.

Job Type: Full-time

Pay: $45,000.00 – $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Experience:

• Microsoft Office: 4 years (Preferred)
• Administrative experience: 4 years (Preferred)

Work Location: One location