Kansas Department for Children and Families Hiring for Administrative Specialist – Personnel (General/Reception) Job at Topeka, KS Full Time

Administrative Specialist-Personnel Services (Job ID 204842)

Position Summary & Responsibilities
This position services as the first point of contact in the Personnel Services Department. Provide support to Director and other personnel staff for filing and drafting letters. Directs employees and visitors to the appropriate person. Prepares envelopes for certified mailings, distributes incoming mail to the appropriate individuals, and prints mailing labels as needed. Monitors fax machine and distributes incoming faxes. Participates in personnel calls and takes notes or minutes as requested. Assists with filing of personnel related documents in personnel files when needed. Receives, tracks, and files supplemental policy documentation. Contacts employees who have not returned documents by deadline or date indicated, or when indicated by the policy document. Updates staff listing of agency wide personnel staff and distributes as updates are needed. Maintains agency wide supervisor listing. Special projects as assigned; training assistance; purchasing and budget support; intranet and form updates. The person in this position must be detail oriented and able to multi-task, have good communication skills, both written and verbal and the ability to draft letters using proper language, grammar and spelling.
View the full position description: http://content.dcf.ks.gov/hr/careers/K0233584.pdf

Qualifications

• Minimum Qualifications: Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Preferred Qualifications: Computer literate; proficient using Microsoft Suite. Experience with customer service.
• Post-Offer, Pre-employment Requirements: Security Clearance: A background check (KBI – criminal background, welfare fraud, driver’s license and Child/Adult Abuse and Neglect Central Registry) is required for all positions with the Department for Children and Families (DCF) as a condition of employment, which may include fingerprinting and FBI check. Security clearance must be obtained prior to employment with DCF.

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers > My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers > My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
• Manage your draft and submitted applications on the Careers > My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.
• Email – sent to the Preferred email on the My Contact Information page
• Notifications – view the Careers > My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required Documents for this Application to be Complete

Upload these on the Careers – My Job Applications page

• State of Kansas online application
• Resume
• Cover letter
• Transcripts, if applicable
• DD214 (if you are claiming Veteran’s Preference)

• Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

INDADMIN

Job Type: Full-time

Pay: $14.30 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Office: 2 years (Required)

Work Location: One location