KBE Building Corp Hiring for Assistant Project Coordinator at Farmington, CT Full Time

KBE Building Corporation: Relationships Are Everything! Join our team today!!

KBE’s relationship focus means that you can count on us to do the right thing at all times and work in the best interests of your project. We will be proactive and open in all of our communications and interactions with all members of your project team. Our clients, design partners, and trade contractors say they trust KBE to do the right thing — because we build relationships first, buildings second.

Read on to see if this is the place for you!!

At KBE, we expect the best — and reward it — with excellent compensation and benefits, challenging work, opportunities to learn and grow, and the chance to give back to our communities.

Work Life Balance:

• 3 O’clock Fridays
• Telecommuting
  Options for select positions
• Flexible Work Hours
• Paid Paternal/Maternal Leave
• Vacation, sick, and personal time
• Paid Holidays
• Floating Holidays

Health and Wellness:

• Medical and Dental Insurance (Premium cost sharing between the company and employee)
• Health Incentive Insurance Discount Employee assistance program
• Vision Care (100% company paid)

Corporate Culture:

• Annual Company Meetings, Company Fun Events, & holiday parties
• Recreational/Chill-Out Space to encourage movement and collaboration:
  Golf Simulator, Pool Table, Dart Boards, Coffee/Snack/Beverage Station, breakout rooms, privacy booths, and more
  (Farmington office)
• Quarterly Employee Photo Contests –
  with prizes!
• Company swag! Mugs, Clothing, Backpacks, and more
• Dress code: Business Casual and Philanthropy Fridays (Jeans)
• Employee Work Anniversary Recognition
• Corporate Commitment to Philanthropy –https://kbefoundation.org/
  and company-sponsored charitable events

Compensation:

• Competitive Salaries
• Employee Referral Bonuses
• Corporate Contributions toward Monthly Student Loan Repayment
• Reimbursement for select gym and fitness memberships
• Tuition Reimbursement
  for Work-Related Education
• Company Paid Life Insurance
• Structured Bonus Program

How is this starting to sound!? Are you the next KBE employee!? Apply today!

Project Summary:

The Assistant Project Coordinator will assist the Project teams by badging all onsite workers, verifying administrative compliance for all workers on their assigned jobsites, and performs administrative responsibilities for office support and operations.

Key Responsibilities and Essential Functions:

Include the following. Other duties may be assigned.

• Collect and verify all required documentation in accordance with corporate jobsite badging program. This includes I-9s, W-4s and an affidavit from each worker on the jobsite. Assist subcontractors with understanding the program requirements, communicate submission errors and how to correct them, assist KBE field associates and subcontractors with status inquiries, monitor badging email box, audit submitted paperwork.
• Coordinate with subcontractor employers and jobsite team to maintain confidentiality of worker identity information.
• Issue badges for compliant workers and informs Project Superintendent of any workers who are not in compliance for removal from jobsite.
• Compare daily sign ins or badge scans against daily reports collected from each sub or sub-sub working on the site.
• Compare monthly sub-sub affidavits to prior data collected for accuracy.
• Prepares Safety orientations stickers.
• Set up users and reference numbers in UPS.
• Support office supply needs for jobsites.

Assists the Project Coordinators with the following:

• Assists with editing and processing subcontract agreements and purchase orders. Edits documents for formatting, spelling, and grammar.
• Assists with transmitting subcontracts & PO’s for electronic signature, and follow up on expired or revised subcontracts.
• Assists with maintaining subcontractor and supplier list in Viewpoint system.
• Assists with verifying all new subcontractors are properly registered and in good standing with the appropriate Secretary of State (or equivalent) and prequalified with KBE.
• Assists with collecting W-9 forms and enters information into Viewpoint.
• Assists with adding Vendors into BIM and/or ProjectSight
• Assists in preparing and distributing weekly subcontractor and owner meeting minutes for required projects.
• File all documents electronically according to KBE policy.

Back up to Office Administrator:

• Prepare monthly employee birthday cards for distribution and order gift(s) for milestone service awards. Keep list updated with new/terminated employees.
• Friday morning breakfast preparation
• Answer main office line from rollover and answer general mailbox messages.
• Taking monthly PM/PX Meeting Minutes, and Bi-Monthly Super Meeting Minutes
• Completes project & special projects for Operations.

Education, Experience, and Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years of administrative assistant experience in a construction related field.

• Proficient understanding of construction drawings and specifications.

• Proficient in MS Office Suite (Word, Excel, Power Point)

• Excellent written/ verbal skills necessary.

• Strong organizational skills a must

• Must be flexible and juggle multiple priorities.

• Sensitivity to confidential matters is a must.