King County Washington Hiring for Drug Diversion Court Services Administrative Specialist IV at Seattle, Washington Full Time

Summary The Department of Judicial Administration (DJA) provides professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice *and integrity in the process. King County Drug Diversion Court (Drug Diversion Court) is a criminal justice diversion program administered by DJA. DJA is seeking an *Administrative Specialist IV to serve as a Drug Diversion Court Services (DDCS) office manager and provide administrative support for the Drug Diversion Court program. Drug Diversion Court provides eligible individuals charged with felony drug and property crimes the opportunity for treatment of substance use and co-occurring disorders, access to ancillary services and dismissal of charges. The Administrative Specialist IV is a key member of the Drug Diversion Court team and plays a lead role in administrative and operational components of the program. This includes the development and oversight of office processes, data integrity, exchange of information between the court, DDCS, and community providers, and the provision of services to drug court participants. WHO MAY APPLY: This position is open to King County career service employees and the general public; preference will be given in that order. DJA values diverse perspectives and life experiences, and encourages people of all backgrounds, cultures and religions to apply, including veterans, Black, Indigenous, and People of Color, Immigrants, refugees, women, LGBTQ+, people with disabilities and those with lived experience with addiction and recovery. WORK LOCATION: This position is based at the King County Courthouse located at 516 3rd Ave. Room E917, Seattle, but this position may be required to attend meetings or perform duties at the Norm Maleng Regional Justice Center, 401 4th Ave N., Kent, WA 98031. There will be work associated with this position that may be partially performed remotely. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. WORK SCHEDULE: The regular workweek is 40 hours per week, Monday through Friday, 8:00 a.m. to 5:00 p.m. This position is overtime eligible. Required Materials: * King County Application Form * Answers to the Supplemental Questions * Resume * Cover Letter *detailing your background and describing how you meet or exceed the requirements listed in this job announcement. * Please note, your Cover Letter may be evaluated as a writing sample. Please note that you can attach multiple documents to your application. Your options are: *Copy and paste one or more documents into the text resume section of the application. *Attach multiple documents/files in the resume attachment section. *Contact Information: *Please direct questions about this position to Christina Mason at 206-477-0785. For questions about the recruitment process please contact Joy Fernandes at 206-477-0774. Job Duties The person selected for this position will be assigned a variety of tasks including but not limited to those listed: * Develop and implement office policies and procedures and monitor for quality assurance. Integrate polices set by drug court team into daily operations. * Train DDCS staff and Drug Diversion Court team members on office and courtroom procedures, electronic client files, and database functions. * Assist with development, implementation, upgrades and day-to-day troubleshooting related to drug court applications and reports. * Perform routine clerical duties including data entry and reconciliation, scanning, indexing, faxing, developing office forms, scheduling meetings, and tracking and ordering supplies. * Serve as the lead for DDCS legal administrative assistant, assigning and monitoring daily work. * Oversee the collection, input and integrity of program data and the exchange of confidential information among drug court team members, treatment and other partner agencies. * Serve as the records management lead for DDCS staff. * Perform receptionist duties including provision of in-person customer service to drug court participants. * Apply a professional and collaborative approach to problem-solving office needs. * Attend drug court hearings, recording what occurs and inputting case information into the drug court database. * Serve as the primary daily contact between the courtroom and DDCS, assign tasks and prioritize courtroom requests with other scheduled DDCS duties. * Assist DDCS staff with ancillary tasks related to case management, treatment referrals and resource provision such as arranging transportation, obtaining releases of information, rescheduling appointments and distributing essential supplies and incentives to program participants. * Attend drug court team Business Meetings and DDCS staff meetings, prepare agendas, record minutes and assign tasks. * Assist with tracking absence requests and scheduling office coverage. * Coordinate multiple, simultaneous activities in a fast-paced environment. * Support the Drug Diversion Court’s approach to participant accountability and empowerment. Experience, Qualifications, Knowledge, Skills Any combination of Education, Experience, Qualifications, Knowledge and Skills which provides the applicant with the desired competencies to successfully perform all duties described will be considered. * Four years experience working in an office environment in an administrative or support capacity with increasing levels of responsibility, * Demonstrated experience and skills with computer software applications, including Microsoft Word, Excel, Outlook, virtual meeting technology, and data entry. * Demonstrated experience with data oversight and quality assurance. * Demonstrated experience developing and implementing processes and training staff. * Demonstrated ability to communicate professionally and effectively, verbally and in writing. * Proven ability to establish and maintain effective working relationships. Willingness to work collaboratively as part of a multidisciplinary team comprised of judges, prosecutors, public defenders, law enforcement, court personnel, case managers, administrative staff, peers, managers, and community providers. * Demonstrated project management and organizational skills. * Demonstrated ability to work effectively under pressure with changing priorities. * Proven ability to be flexible, adaptable and responsive in a fast-paced, dynamic environment. * Strong customer service skills and ability to manage diversity. Must have the skills to interact effectively with drug court participants and professionals of all races, ethnicities, nationalities, cultures, religions, abilities, ages and genders. *_Desirable Experience: _ *Experience as an office lead or supervisor. Experience working in a courtroom or legal setting. Experience working in a social service organization or providing services to individuals experiencing substance use disorders, mental health disorders, homelessness and/or criminal legal involvement. Proficiency in Spanish, the second most commonly spoken language amongst King County Drug Court participants. Supplemental Information *Forbes recently named King County as one of Washington State’s best employers. Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation’s best places to live, work and play. Guided by our “True North“, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles–we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. Covid-19 Vaccination Requirement As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. This directive applies to employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement. Applicants that are found to be minimally qualified will be further reviewed for competitive quality. Those applicants that possess the most competitive background in directly related experience, knowledge and training may be contacted for interviews. Professional reference checks will be conducted prior to any offer of employment. *Salary: $28.57 – $36.21 Hourly Location: Seattle, WA Job Type: Career Service, Full Time, 40 hrs/week Department: DJA – Judicial Administration Job Number: 2021JF14137 Division: Judicial Admin Closing: 9/7/2021 4:30 PM Pacific Agency: King County Address: King County Administration Bldg. 500 4th Ave. Rm. 553 Seattle, Washington, 98104 Phone: 206-477-3404 Website: http://www.kingcounty.gov/