Position Overview: The Assistant Controller will support the finance team across accounting activities such as accounts payable, grants and accounts receivable, payroll, and audit & 403(b) compliance. The Assistant Controller will work closely with the Controller to ensure program leaders and their staff are properly counseled in finance and accounting procedures. The Assistant Controller will also explore how the finance function can support program operations. The Assistant Controller will supervise accounting team members. The Assistant Controller is an exempt role and will report to the Controller. Key Responsibilities: Management * * Manages accounting staff members, including setting goals, holding team members accountable, supporting team members, and providing professional development * Lead by example to create and reinforce positive and productive team culture * Collaborate with payroll staff members and HR team * Collaborate with Operations and Development team * Support the Controller in oversight and review of activities conducted within the accounting department *Transactions * *Accounts Payable * Review invoice coding prior to payment and ensure accounts payable are paid in a timely manner * Manage and oversee corporate card activity to ensure that cards are issued in a timely manner, changes to credit card limits occur timely, and fraudulent charges are rectified * Oversee the process of 1099 filing * Review report of accounts payable activity for COO review quarterly Grants and Accounts Receivable * Review grants management worksheets and stay up to date on grants activity * Prepare With Donor Restrictions Net Asset releases and corresponding journal entries Payroll Review and approve semi-monthly payroll and 403(b) submission * Prepare payroll and 403(b) journal entries * Reconcile payroll totals and 403b transactions during semi-monthly payroll process Financial Statement Preparation and Review * Support the Controller in timely monthly, quarterly, and annual close process * Assist with the review of monthly and annual financial statements * Review expense accounts posted to the statement of activities and identify discrepancy sources when applicable Reporting and Documentation * Reconcile cash and investment activity and maintain report on cash and investment account balances * Review report of accounts payable activity for COO review quarterly * Support reporting calendar and ensure that reporting deadlines are reviewed and met by the accounting and finance team * Maintain a documented system of accounting policies and procedures for organization, school entities and special purpose entities * Maintain an orderly electronic accounting and compliance document retention system in coordination with other KIPP DC departments Compliance and Risk Management * Support Controller as an audit liaison during the audits of KIPP DC’s consolidated financial statements and special purpose entities * Support Controller with documentation and monitoring of internal controls over financial reporting * Manage and coordinate the annual 403(b) audit * Participate in 403(b) fiduciary committee meetings * Review and reconcile reports needed for 403(b) compliance * Manage KIPP DC insurance audit * Manage the preparation of Form 990s for KIPP DC, related entities, and KIPP DC Supporting Corp * Assist with the annual preparation and submission of Forms 5500 and 8955-SSA for KIPP DC’s 403(b) plan * Ensure compliance with regulations governing KIPP DC’s public funds (Federal and local) * Monitor guidance and requirements from external stakeholders to ensure KIPP DC remains compliant with new regulations (Federal and local) Financial Systems * Work on implementation teams to integrate financial reporting systems and processes (i.e., accounting, budgeting, and payables systems) HOW TO APPLY: All interested applicants should visit online at http://www.kippdc.org/careers/apply-now/ and the job posting located under “Leadership and Support Staff” section. If you have any questions, please contact the Recruitment Team via e-mail at [email protected]. EQUAL OPPORTUNITY EMPLOYER KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race; color; national origin; immigration status (except as necessary to comply with federal, DC, state, or local law); religion; sex (including pregnancy, childbirth, lactation, and related medical conditions); age; physical or mental disability; medical condition; sexual orientation; gender (including gender identity or expression); marital status (including domestic partnership status); genetic information; political affiliation; pregnancy; family responsibilities; personal appearance; veteran status; uniform service member status; status of being unemployed; status as a victim or family member of a victim of domestic violence, sexual offense, or stalking; matriculation; or any other protected class under federal, state, DC, or local law. Click here or here to review KIPP DC’s non-discrimination policy and KIPP DC’s Title IX Coordinator’s contact information. KIPP DC requires all staff to provide proof that they are up to date on their COVID-19 vaccine (meaning they have received a full course of a COVID vaccine and receive a booster, when they are eligible) or obtain approval for exemption due to medical or religious reasons before beginning employment.* New hires who have not received all doses of a COVID vaccine, who are eligible for a booster but have not received it, or who are awaiting approval for exemption will not be able to begin employment.* * *
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