KiwiRail Looking for Business Support – Southdown at Penrose, Auckland Full Time

KiwiRail Ltd

Job description:

We have an exciting role for a Business Support person to join our Container Terminal team on a permanent basis in Penrose, Auckland.

Te mea angitu kei a tatou: The opportunity we have

KiwiRail is one of New Zealand’s most significant freight movers. We move over a third of our export goods across the country. We are also connecting people and places throughout New Zealand. Needless to say, we rely on our diverse and talented team to keep us running smoothly – and that’s where you come in!

First and foremost, we want you to collaborate and grow while you work at KiwiRail. We are looking for a Business Support person to increase our capacity to deliver seamless services to our various customers. Working as Business Support you will have the chance to make this role your own by working closely with a small team of managers, engaging with a wide range of stakeholders from the wider business and of course, by letting your customer service skills shine.

If you enjoy working in a fast-paced dynamic team environment, where you will be supported in reaching the best standards of work and create your own career path, then we have the right opportunity for you! For the right person this position could have flexible working hours such as 9am – 3pm to support family commitments.

As our new Business Support, you’ll be working on a variety of tasks, including but not limited to:

• Meet & Greet all visitors to the site
• Administration & Customer Support
• Preparation and coordination of meetings, venues, meeting agendas, minute taking as required
• Procuring a range of office items such as PPE, stationary products, IT Hardware
• Generating and setting up of monthly and weekly reports, such as the monthly Operations report
• Monitoring, updating and managing various systems like Weightrax
• Finance support, raising Purchase Orders, receipting of goods against Purchase Orders
• Organise medicals, compliance training and update these in Predict
• Zero Harm/Safety compliance

He aha nga pukengae rapu ana tatou: What skills are we looking for

We are looking for a tech-savvy Business Support superstar with a strong admin background, particularly with regards to your ability to generating reports and with advanced Excel skills. We care for our customers and are looking to find someone who excels in their customer service skills, has an approachable manner and enjoys engaging with various stakeholders with at times competing demands.

Ideally you would have:

• 3-5 years’ administration/support experience
• Proficiency with the MS Office suite, particularly in Excel (formula knowledge and Pivot tables)
• Knowledge of finance functions such as invoicing etc. (working knowledge of SAP and Maximo would be an advantage)
• Attention to detail
• Excellent communication skills
• Be able to work autonomously
• Be a team player, who can easily build rapport with others

Your Benefits:

• Competitive remuneration
• 5 weeks annual leave
• Access to discounted travel, health insurance & holiday houses across NZ as part of our Staff Welfare Trust
• Access to support programmes like EAP and our Women’s Network ‘Mana Wahine – Women at KiwiRail’

Mo matou: About us

KiwiRail is a purpose-driven State-Owned Enterprise with a commercial mandate. We run our business efficiently and effectively while delivering significant economic benefits through taking trucks off the road, reducing carbon emissions and road maintenance costs, easing congestion in cities and making roads safer. Our purpose ‘Stronger Connections, Better New Zealand’ speaks to what our people, our customers, our stakeholders and the Government, our shareholder, want for KiwiRail: to be more connected. Connected to our customers and the future needs of their businesses. Connected to the communities we serve and operate in. Connected to each other, for the good of the country. Our purpose speaks to connected people, networks, journeys, experiences, and ways of working that move KiwiRail, the transport sector and New Zealand forward.

KiwiRail is committed to an inclusive, flexible, and supportive workplace where everyone can feel valued, respected, and have equal opportunity to succeed. We encourage applications from people of all ages, genders, sexual orientation, personalities, ethnicities, abilities, and cultures.

If you are ready to form your career path with KiwiRail and make a difference within a progressive organisation that encourages forward thinking and recognises success, then we would like to hear from you!

Applications close: 16th September 2022

Position Description