Kline Galland Hiring for Scheduling Coordinator Job at Seattle, WA Full Time

As a leading provider of senior care, we offer talented and committed individuals an extraordinary opportunity to experience an exciting and rewarding career with room to grow. Join the best of the best!

We are actively seeking a Scheduling Coordinator to join our amazing team.

The Scheduling Coordinator is one of the most important positions in a healthcare setting. Our elderly residents are dependent on having staff to care for them and this position is vital to make this happen every day.

Important qualifications, skills and abilities needed:

• At least one year experience as a scheduler/staffing coordinator, preferably with healthcare personnel.
• Familiarity with electronic scheduling systems and software
• Must be able to read, write, speak and understand the English language, in-person and via phone/text.
• Strong computer skills
• Excellent communication skills
• Excellent interpersonal skills with empathy and compassion for people
• Basic math skills
• Excellent problem-solving skills
• Ability to plan and coordinate staffing schedules and needs
• Eagerness to learn
• Maintains a working knowledge of established policies, procedures, and payroll practices in performing this role
• Understanding of and ability to deal with confidential information with discretion
• Reliable attendance for scheduled hours and the willingness to be flexible in covering additional hours, including weekends and other shifts when able.
• Maintaining perspective and a sense of humor, responding positively to rapidly changing demands
• Handling people and situations with understanding, diplomacy and tact
• Setting priorities and handling multiple tasks to deadline
• Working cooperatively in a team environment
• Problem solving and ability to handle unexpected/unpredictable circumstances
• Works positively to find solutions to the problems that are identified within the organization
• Good organizational skills and desire to take initiative

Primary responsibilities:

• Maintain staffing schedules, unit assignments and other staffing related records to meet state-specific requirements.
• Proactively work with staff to fill vacant shifts, either due to call-ins, vacations, leaves or open positions.
• Coordinate new nursing staff orientations with mentors.
• Meet with new staff to review call out procedures, unit assignments, etc.
• Assist with scheduling emergency support (i.e., transportation on snow days) when needed.
• Process, review, approve and maintain timekeeping records, edit slips/communications as required
• Record and track nursing staff attendance issues; provide data to Managers if coaching is needed.
• Track planned versus actual staffing.
• Update and post census/staffing as required.
• Develop a relationship of trust with staff.
• Communicate staffing and hiring needs to Nursing Administration and Human Resources
• Assist in keeping Human Resources informed of staffing changes in hours, status, etc.
• Schedule all time off requests timely and communicate to DNS.
• Develop a relationship of trust with staff.

Eligible employees have the opportunity to enroll in a wide variety of benefit options.

HEALTH BENEFITS

• Comprehensive Medical Plan
• Dental Plan
• Vision Plan

• Employee Assistance Program
• Plentiful PPE and outstanding infection control

PERSONAL BENEFITS

• Paid Sick Leave
• Increased Pay on Holidays
• Employee Assistance Program
• Employee Hardship Interest-free loan program
• Paid Vacation and holidays

CAREER BENEFITS

• Long-Term Service Recognition
• Team Member Referral Bonuses
• Training on-line and on-the-job
• Educational Scholarships

FINANCIAL BENEFITS

• 403(b) Retirement Savings Plan
• Flexible Spending Accounts
• Life, Accident, & Disability Insurance

Plus the stability of a 109 year stellar reputation.

Kline Galland is an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.