Knutson Custom Construction Hiring for Front Office Assistant Job at Duluth, MN Full Time

Office Assistant

The Office Assistant keeps our office running by keeping our office up-to-date, informed, and organized!

In this position you will be responsible for performing a variety of clerical tasks and support daily operations by keeping the office organized, tidy and running smoothly.
The hours for this position are currently 20-30 hours per week Monday-Friday.

Duties Include:
– Answering phones, greeting guests, following up on emails, receiving packages and mail.
– Able to effectively communicate verbally and in writing to clients, sales reps and vendors
– Create, maintain and lead weekly status meetings with staff
– Enter billings into quick books and keep organized and filed
– Maintain office supply inventory
– Keep office areas clean, organized and water plants as needed
– Assist Managers with duties related to new hires: onboarding, applications, paperwork, carpenter medical cards
– Assist Managers with subcontractor database and certificates of insurance
– Willing to learn and manage business software program Co-Construct to create leads, schedule projects, track progress, track hours, manage messages and job logs, input receipts for budget
– Assist Managers on data analysis of completed jobs by providing requested information as needed in a clear well organized format
– Other duties as assigned by Managers

Skills needed

– Previous administrative or office assistant experience
– Comfortable with technology to include: phones, fax, printers, google and apple products
– Effective verbal and written communication skills
– Strong organizational and planning skills
-Attention to detail
– Problem solving skills
– Self motivated
– Cheerful, helpful, well informed, articulate and a good listener

Job Type: Part-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Duluth, MN 55803: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Preferred)
• Computer skills: 3 years (Preferred)

Work Location: One location