Lake Oswego School District Hiring for ID 4124 – Data Processor Job at Lake Oswego, OR Full Time

*** Per Governor Brown’s vaccine mandate, LOSD is requiring all newly hired employees to be fully vaccinated by October 18, 2021***

JOB SUMMARY
Position creates and maintains paper and electronic records regarding academic credit acquisition, grade or program requirements and credit completion.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks. Employees in this position perform some or all of the following tasks. Other duties may be assigned at any time.

• Maintains accurate paper and electronic student records ensuring transcripts, grades, attendance reports, etc. are updated and updates student databases as required. Runs grade reports.
• Prepares a variety of reports for authorized district personnel and the Oregon Department of Education.
• Maintains filing, temporary storage and permanent retention of student records pursuant to federal and state laws and requirements and district policies and procedures.
• Maintains and secures confidential records and inquiries pursuant to federal and state laws and requirements and district policies and procedures.
• Assists with beginning of the year registration and scheduling processes (mailing, printing schedules, etc.).
• Enrolls and withdraws students, completes all required forms and requests records from other schools as required.
• Prepares report cards, GPAs, schedule changes and enters transcript information ensuring accuracy.
• Maintains records regarding students enrolled with district approval in off-site programs and students transferring or who have transferred to other schools.
• Coordinates or assists in mailings of progress reports, report cards, monthly newsletters, etc.
• Demonstrates knowledge and understanding of all district policies and procedures.
• Consistent, daily and punctual attendance.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Non-essential duties of this position include the following tasks. Employees in this position perform some or all of these tasks. Other duties may be assigned at any time.

• Operates and troubleshoots various office equipment including telephones and photocopy machines.
• Attends in-service trainings, staff meetings and other meetings as assigned.
• Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
• Supervises students within the building as requested.
• Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.

OTHER REQUIREMENTS

• Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
• Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
• Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
• Performs other duties as assigned.

All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A high school diploma or GED is required. An Associate Degree or two years of college/university course work is preferred. Three (3) years of experience in similar data entry is required and experience in public school districts is preferred.
• Works well with others from diverse backgrounds. Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others’ ideas and contributing to building a positive team spirit. Demonstrates the ability to remain calm and professional in an environment with frequent interruptions. Interacts with staff and students appropriately.
• Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar. Ability to respond to common inquiries or complaints from students, parents, staff,egulatory agencies, vendors and members of the community. Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals.
• Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate rates, ratios, percentages and proportions. Ability to read and interpret various charts, bar graphs and similar visual data depictions.
• Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form. Ability to deal with problems involving more than one variable.
• Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications.
• Ability to exercise good judgment and work effectively in a dynamic environment.
• Have or able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.

The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

When performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee is frequently required to walk stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to, push, pull, bend, stoop, crawl, kneel and crouch. The employee must lift and/or move up to 35lbs. The employee may occasionally climb stairs or ladders. The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is a standard school office setting. The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities. The employee occasionally will be required to supervise students. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.

OTHER

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

EQUAL OPPORTUNITY EMPLOYER
The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at 503-534-2000. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.